Events Equipment Support

 

Our primary function is to support undergraduate classes. To the extent resources are available, IMS provides limited support for non-classroom classes and events. Contact the IMS director at 503-768-7294 to discuss the level of support we can offer.  

 

Please note that we require a MINIMUM of two weeks’ notice for any non-classroom event support request.

We assign requests for non-classroom support one of three levels: basic, intermediate, or advanced. Basic support entails setup of one microphone, an overhead projector, or a tv/vcr cart during our regular service window hours (9:00-5:00pm Monday-Friday).

Intermediate support includes setup of more than one piece of traditional av equipment (for example two to four microphones, slide projection, portable sound systems for voice amplification) during our field support hours (8:30am-6:00pm Monday-Friday, and 9:00am-5:00pm Saturday). Intermediate support is subject to availability of equipment and labor. If our resources are unable to provide the support you need, our director can assist in locating contracted labor and/or equipment from an outside vendor. Although IMS is not sufficiently staffed to provide labor to operate equipment, we can offer you help in locating a student, staff person or outside vendor for hire, or train you to operate the equipment yourself.

Advanced support includes setup and/or operation of more complex systems (e.g data/video projection, sound reinforcement for music, video recording, theatrical lighting, five or more microphones, and requests for support outside of our field support hours. Our director will determine if it is possible to utilize our equipment and staff, or if such support must be contracted. Advance planning is extremely important with such events; we require 2+ weeks notice to ensure adequate preparation time.

We cannot support events off-campus.  Also, for events held at the South Campus, there is a $50 fee to cover the additional expenses in transporting staff and equipment.

Contact our director at 503-768-7294 for more information.