Accounts Payable Schedule
Accounts Payable processes payments once a week.
Requests for payment are due in the Business Office on Friday at noon.
Checks are available for pick up in Student & Departmental Account Services the following Friday at noon. Electronic payments are posted to payee accounts Friday morning.
Vendors are paid per vendor terms.
Check Requests submitted to the Business Office after Friday at noon will not be included in the check run.
Exceptions will be considered as follows:
Requests for payment received on Friday afternoon or the following Monday: inclusion in the weekly run will be at the discretion of the AP staff. This will depend on the volume of work received before the cut-off.
Requests for payment received on Tuesday or Wednesday: inclusion in the weekly run must be approved by Marietta Lawson or George Battistel.
For all payment requests received after Friday at noon, it must be evident that making the payment that week is necessary, and that it had been impossible for the department to submit the request on time.
Payment requests received on Thursday will not be included in the check run that week under any circumstances.
Emergency checks: requests to issue payments on an emergency basis must be approved by Marietta Lawson or George Battistel. These will be approved only when the situation is urgent and immediate payment is necessary. The department will be assessed a $25 fee for each emergency check prepared.
If you have any questions. please contact Marietta Lawson.