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Institutional Advancement Services

Recurrent Gifts Procedure

Recurrent Gifts Procedure

The Department of Advancement Services will accept recurrent gifts with the “Recurrent Gift Booking Statement.” Recurrent gifts are currently classified as monthly, bi-monthly, quarterly and semi-annually credit card processed gifts. Donors may express consent to give recurrent gifts via an authorization form or by communicating in writing that they wish to have Lewis & Clark College charge their credit card on a recurrent basis.

Donors have the option of scheduling a fixed amount or leaving the gift cycle open. If a donor schedules a fixed amount, the Gifts Technician will only process gifts according to the donor’s wishes. The donor must choose the total fixed amount, payment cycle and number of payments. Ex: a donor instructs the College to process $1,000 in four payments to be charged quarterly. If the donor wishes to give on a payment cycle without scheduling a fixed amount, the donor must contact the College to stop payment.

The Gifts Technician processes recurrent gifts on the 15th of each month unless the 15th falls on a non-business day, in which case the gift is processed on the next business day. Upon request, the Gifts Technician will notify staff of individual payments processed on the date of occurrence. If a payment is denied, it is the responsibility of the assigned Institutional Advancement staff to contact the donor explaining the situation within one business day from receipt of the notification.

Recurrent gifts are receipted once on a calendar year basis, between January 1st and January 31st for the prior calendar year.