Lewis and Clark College
Policy and Procedure

Subject: Driver's Training and Clearance
Policy #:
Division: Business and Finance
Department: Facilities Services
Original Effective Date:
Date(s) Reviewed/Revised: August 25, 1998
Approved By:
Approval Date:

Driver Application Form

Driver Disclosure and Release Form

Department Driver Status

Purpose:

To promote driving safety and reduce the potential for vehicle mishaps through a program of mandatory training and selective screening of all drivers of Lewis & Clark College vehicles.

Policy Statement:

In order to promote the safe use of College motor vehicles, all persons operating College owned or leased vehicles are required to permit screening of their driving records and participate in Lewis & Clark College's Driver Safety Training Program. Only persons with acceptable driving records, who observe campus and state motor vehicle regulations, and who attend mandatory training scheduled by the Occupational Health and Safety Officer will be granted the privilege of driving College owned or leased vehicles.

Procedures:

All drivers must be sponsored by a department or recognized College organization, and cleared by the College’s insurance company in accordance with the C.L.I.C. Safety and Loss Control Policy. The sponsoring department or organization has the right to withdraw sponsorship at any time, thereby terminating a driver’s clearance.

Application forms for Driver Clearance are available through Facilities Service, extension 7845. The driving record of an applicant will be requested from the College’s insurance company within 3 working days of receipt of application. Please allow 2-3 weeks processing for Oregon licensed drivers and 3-6 weeks for out of state licensed drivers. Insurance restrictions require that all drivers must have a United States state issued license. Unless a driver’s record changes, clearances are good for one year for students and temporary employees, and for three years for faculty and permanent employees.

Upon satisfactory driving record review, Facilities Services will forward a list of names of those persons applying for clearance to the Occupational Health and Safety Officer. The Occupational Health and Safety Officer will schedule and conduct driver safety training in accordance with the Lewis & Clark College Drivers Training Program. A list of those completing this training will be sent to Facilities Services who will enter this into the driver’s clearance files.Clearance will not be granted without completion of both the record check and the driver training.

When clearance is granted or denied, a letter will be sent to the sponsoring department and to the applicant if possible. Details of the driving record are confidential and may only be disclosed to the applicant. If a driver is denied clearance for an unacceptable driving record, the decision may be appealed. The insurance company then reviews the driving record and a recommendation for additional action is established.

A list of drivers for each department will be maintained on webdisk and is accessible through the following link. Driver Status  Information regarding the current status of an application is available from Facilities Services at x7845.