There are three forms that must be completed by the student and student supervisor before the student may begin working or be paid: the W-4 form, the I-9 form, and the Student Employment Request/Authorization (SRA) form.
Time Entry and Time Card Deadlines
All students will enter their time in Workday. Students should submit their time cards for the week by the end of the day each Friday. The time entry and submission deadline for the entire pay period will be the first of the following month. For example, the time submission deadline for all hours worked in April would be May 1. Click here for a PDF explaining time entry on Workday, or watch a tutorial here. Between the 2nd and the 11th of the month students will be locked out of the time card for the previous pay period. For example, between the 2nd and the 11th of May students would not be able to update or add hours worked in April.
Students may have their monthly wages directly deposited to their domestic saving or checking account. They must complete the Direct deposit form on Workday by the 1st of the month following the pay period that they wish to have direct deposit begin. For example, the deadline for direct deposit for hours worked in April would be May 1. More information about how to set up direct deposit in Workday can be found in the On-Boarding guide here under the heading “add payment elections”.
Checks are normally issued by the 10th of the following month, and may be picked up in the Office of Student and Departmental Account Services. Direct deposits will also normally go through on the 10th. For months where the 10th falls on a weekend, the pay date will be on the Friday before that weekend. A detailed pay schedule can be seen on your Workday time card.