Students employees must be hired into a position by their supervisor. After completing the I-9 and W-4 forms during Workday Onboarding, the Student Employee is eligible to begin working.
Workday Time Entry Deadlines
All hourly Student Employees will enter and submit their time worked in Workday. Students should submit their time each week. The time entry and submission deadline for the entire pay period will be the first of the following month. For example, the time submission deadline for all hours worked in September would be October 1. Click here for a PDF explaining time entry on Workday, or watch a tutorial here.
Student Employees should have their monthly wages directly deposited to a domestic savings or checking account. Complete the Direct deposit form on Workday by the 1st of the month following the pay period that you wish to have direct deposit begin. For example, the deadline for direct deposit for hours worked in April would be May 1. More information about how to set up direct deposit in Workday can be found in the On-Boarding guide here under the heading “add payment elections”.
Paper checks are normally issued by the 10th of the following month, and may be picked up in the Office of Student and Departmental Account Services. Direct deposits will also normally go through on the 10th. For months where the 10th falls on a weekend, the pay date will be on the Friday before that weekend. A detailed pay schedule can be seen on your Workday time card.
OR Sick Leave Accrual
Student employees working in positions paid with work study funds (Federal or Lewis & Clark), or in positions that support the student’s academic purpose/mission are not eligible to accrue sick leave under this law during the academic year. Those positions eligible to accrue sick leave will find this option in Workday applicable for the position for which sick leave has been accrued. More details can be found here.