(Tentative) New Student Orientation For International Students and TCKs

Fall 2010

Note:  Student volunteers helping with International Students/TCK new student orientation should meet for training on Sunday, August 22, 2010 at 7:00 pm in the Gray Room of Templeton Center.

Monday, August 23, 2010 (Arrival Day)

9 a.m. -- 5 p.m.
New students arrive throughout the day. Transportation provided by International Students and Scholars (ISS) and RAZ Transportation. L&C Drivers: Greg Caldwell/ISS, Brian White/ISS, and Aaron Upsal/L&C student. RAZ transportation will provide a coach to meet Delta/Northwest Airlines Flight #786 from Tokyo at 8:40 am. (Confirmation #: 21475. Emergency TEL: 503-684-3322 X777 or X778).

Students arriving by air on this day may move to campus upon arrival.

• Students staying in hotels may move to campus between 9:30 -- 11:45 am.
• Students living with friends or relatives in Portland should move to campus between 2:00 -- 4:00 pm.
• Commuter students staying on campus for orientation may move in the following day (Tuesday, August 25). This is only for students who have made reservations with International Students and Scholars (ISS).

Students report to International Students and Scholars (ISS) to pick up packets, meal cards, room assignments, keys, access cards, linen (if needed), room/telephone list, and emergency list.

Students settle into their rooms. The following student volunteers will be on hand to help students move into their rooms: Aaron Upsal/ US, David Shackelford/ US, Magali Blanco/US/Mexico/TCK, Kasia Chaberski/US/Poland/TCK,  Osaebea Amoako/Ghana/TCK, Melanie Rama/Switzerland/TCK, Hitomi Masui/Japan, Daniel Bae/South Korea/South Africa/TCK, Mari Tsubota/Japan, Tomo Ueno/ Japan/TCK, Rolly Tshiunza/Zaire, Donghao Sun/China, Bonnie Wang/China, and James Chu/US/TCK. (Note:  let students have at least 90 minutes to settle into their rooms before they return to International Students and Scholars).

Students can visit International Students and Scholars (ISS) to call home and inform parents of safe arrival. (Free calling card can be found in the packet).

Snacks will be available at International Students and Scholars (ISS).

Students take ID card pictures after settling in. Volunteers Melanie Rama, Aaron Upsal and Donghao Sun can accompany students to Campus Safety.

11:45 a.m. -- 1:00 p.m.
Lunch for students who have arrived. David Shackelford, Hitomi Masui, Bonnie Wang, and three NSO (New Student Orientation) volunteers will be at the door of Fields Dining Room at 11:45 a.m. to orient students to the dining room. Templeton Student Center, Fields Dining Room.

1:00 p.m. -- 4:00 p.m.
Students stop by International Students and Scholars to complete several tasks:

• Take a picture for the ISO photo wall. Daniel Bae and Mari Tsubota will assist with pictures.
• Waive the L&C health insurance plan, if you have private insurance.  David Shackelford will assist.  Insurance waiver system can be found at:
  • https://www.aetnastudenthealth.com/hardwaiver/default.aspx?groupID=890438
• Take a logistical tour of Templeton.  Checkout your mailbox, find the ATMs, stop by the SAAB Tutoring Office, etc.  Tours at:  1:30, 2:00, 2:30, 3:00, 3:30, 4:00 p.m. Osaebea Amoako and Hitomi Masui will alternate leading the tours.
• Get ID card at Campus Safety.

4:00 p.m.
Open a bank account.  Chris Hirai, a representative of US Bank, will be on campus to help international students set up a bank account.  Please bring your passport, your visa, and your I-94 card with you.  (Provide "key" for downstairs copier).  Monteith Room in Templeton Center.

5:00 p.m.
Dinner. Hosts Magali Blanco, Tomo Ueno, and Kasia Chaberski will meet be at the door of Fields Dining Room at 5:00 p.m. to orient students to the dining room. Three NSO volunteers will also assist. Templeton Student Center, Fields Dining Room.

6:00 p.m.
Tour of Campus led by David Shackelford, Magali Blanco, and Osaebea Amoako. Three L&C NSO volunteers will assist. New students should bring an umbrella if rain seems likely. After the tour, proceed to Campus Safety for ID pictures (for students who still need ID cards).  Meet in front of Templeton Center (near Fields Dining Room).

7:00 p.m.
OPTIONAL Trip to Fred Meyer (Variety Store) for last-minute needs. Three vans (or possibly one large RAZ van) will be driven by Greg Caldwell, Brian White, and Aaron Upsal. Student Volunteers: Bonnie Wang,  Melanie Rama, and James Chu will accompany students in the vans and Tomo Ueno will be stationed at Templeton. Meet in front of Templeton Center (near Fields Dining Room).  Vans will depart Fred Meyer promptly at 8:15 pm and 9:00 pm.

Evening
Remainder of evening free for rest and settling in.

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Tuesday, August 24, 2010

Tuesday Volunteers
Magali Blanco and Donghao Sun on duty in ISS Office from 8:30 am to 12:45 pm.
Melanie Rama and Hitomi Masui on duty in ISS Office from 12:45 pm to 5:00 pm.

8:45 a.m.
Commuter students living on campus during orientation can check in at International Students and Scholars (ISS). Commuter students can store their bags in ISS until 4:45 p.m. when they can move in to their rooms.

9:00 a.m. -- 9:20 a.m.
Continental breakfast. Templeton Student Center, Council Chambers. Please bring the following items with you: (1) your NSO packet, (2) your passport, (3) your I-20, and (4) your I-94 Arrival/Departure Card.

David Shackelford and Osaebea Amoako will explain tasks you need to complete as you arrive.

• Take pictures of students for ISS photo wall, if still not completed. (Daniel Bae/photos; Mari Tsubota/digital photos)
• Distribute manila envelopes for immigration documents (Rolly Tshiunza and James Chu). Students who forget the documents can bring them to the ISS later in the week.
• Collect and copy immigration documents. (Rolly Tshiunza  and James Chu will take the documents to ISS to be copied).

9:20 a.m. -- 10:45 a.m.
Welcome and introductions. Templeton Student Center, Council Chambers.

• Introduction of staff and guests. Greg Caldwell, Associate Dean of Students.
• Introduction of Celestino Limas, Dean of Students.
• Introduction of Brad Elkins, ASLC President.
• Introductions of Joann Geddes, Director of Academic English Studies, and AES faculty/staff.
• Introduction of Bess Austin, Lead Nurse, Student Health Center. ISLC Activities.  ISLC Co-Presidents, Melanie Rama and Shelley Zhao.

• Self introductions of students.

10:45 a.m. -- 11:00 a.m.
Break. Templeton Student Center, Council Chambers.

11:00 a.m. -- 11:20 a.m.
Important Topics. Templeton Student Center, Council Chambers *(Thayer is also available for use).

Session 1: 11:00 a.m. -- 11:20 a.m.  Safety Issues

• Group A:  David Shackelford
• Group B:  Kasia Chaberski
• Group C:  Aaron Upsal
• Group D:  Daniel Bae (Meet in Thayer Rooms)

Session 2: 11:20 a.m. -- 11:45 a.m.  Getting Connected

• Group A:  Osaebea Amoako
• Group B:  Tomo Ueno
• Group C:  Bonnie Wang
• Group D:  Melanie Rama (Meet in Thayer Rooms)

11:24 a.m.
AES off-campus students meet with Susan Wynn/AES at the front of the Council Chambers instead of going to meet the Campus Living staff.

11:45 a.m. -- 12:15 p.m.
Meet with Campus Living staff, Area Directors (ADs) and Resident Advisors (RAs).  If you are assigned to:

• Stewart/Odell/Akin or the apartments (East, West or Roberts), meet Charlie Ahlquist (AD) in Akin Lounge.
• Forest Hall, meet David Rosengard (AD) in Tamarack Lounge.
• Platt-Howard/Hartzfeld Halls, meet Liv Edens in Platt Main Lounge.
• Copeland Hall, meet Ana Lopezrevoredo in Copeland Main Lounge.

Note: Commuter students should also plan to attend this session and should meet in the lounge of the hall where you are temporarily living.  AES off-campus students should meet Susan Wynn at the front of the Council Chambers.

12:15 p.m. -- 1:00 p.m.
Lunch with Campus Living staff. Your Area Director (AD) and Resident Advisor (RA) will accompany you to lunch. Templeton Student Center, Fields Dining Room.

1:10 p.m.
Meet for the English exam at the International Students and Scholars (ISS) office. A student volunteer will escort you to the testing rooms. Student Volunteers: Rolly Tshiunza, Bonnie Wang, and Mari Tsubota. Templeton Student Center/International Students and Scholars.

1:20 p.m. -- 3:45 p.m.
English exam for international students. (Look on the paper in your arrival packet to see which test you must take).  TEST A will be administered in Miller 207. TEST B will be administered in Miller 208. Interviews will be in Miller 210 (Placement results may be obtained from the AES/Academic English Studies Office Wednesday afternoon).  Volunteers: Rolly Tshiunza, Bonnie Wang, and Mari Tsubota. (Volunteers do not have to remain on duty during the English test, but should report back to the testing rooms at 2:45 pm to accompany students to the Student Health Center).

2:00 p.m. -- 3:30 p.m.
TCK meeting (for US TCKs).  Meet Daniel Bae, TCK Intern, and learn about the TCK group.  Student Assistant:  Melanie Rama.  Trailroom, Templeton Center. 

3:45 p.m. 
REQUIRED Measles Clinic for students who have not met the Oregon measles requirement.  Students will be escorted to the Student Health Services for consultation and vaccinations. Brian White, ISS, will assist.  Students may not register for classes until this requirement is met.  Templeton College Center/Student Health Services, lower floor.

3:45 p.m. 
Special Orientation for IREX students.  IREX scholars Daria Kholiavko and Marianna Vardanyan meet Greg Caldwell to discuss program guidelines. International Students and Scholars.

5:00 p.m.
Dinner. Take one of your new friends to dinner with you and meet Aaron Upsal, Osabea Amoako and Daniel Bae, hosts, and NSO volunteers at the door. Templeton Student Center, Fields Dining Room.

6:00 p.m. -- 7:00 p.m.
(OPTIONAL)
Take a break and play frisbee. Student Assistants: Tomo Ueno, Magali Blanco, and Donghao Sun. On the lawn between Stewart, Odell and Akin.

8:30 p.m.
(OPTIONAL)
Games Night. Come play cards and board games. Hosted by James Chu and Magali Blanco. Akin Hall Lounge.

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Wednesday, August 25, 2010

Wednesday Volunteers
Bonnie Wang and James Chu on duty in ISS Office from 8:30 a.m. to 12:45. Aaron Upsal and Rolly Tshiunza on duty in ISS Office from 12:45 to 5:00 pm.

7:30 a.m. -- 9:00 a.m.
Breakfast. Templeton Student Center, Fields Dining Room.

This morning during free time!
 Remember to pick up your "real" NSO packet for new students. Stamm East in Templeton Center.  Also, remember to check in with your RA this morning.  You will need to complete move-in paper work, get your laundry card, and sign up for the emergency registration system.  Do this with your RA sometime today before 3:00 p.m.

9:00 a.m. -- 10:00 a.m.
SEVIS/Immigration Requirements and Review of NSO Schedule: What you must know! Brian White with Hitomi Masui and Donghao Sun. Templeton Student Center, Council Chambers. ISS staff will return the following to you at the meeting: (1) passport, (2) I-20, (3) I-94 card. Topics for this session include:

• SEVIS requirements
• Immigration obligations. (See handout)
• Review of Schedule

9:00 a.m.
TCK meeting (for US TCKs).  Meet Daniel Bae.  Place:  Trailroom/Templeton Student Center.

10:00 a.m. -- 10:45 a.m.
Registration Info Sessions Templeton Student Center, Council Chambers.

• Group 1:  Degree-seeking students.  Council Chambers. (Brian White and NSO volunteer)
• Group 2:  Transfers/Visiting students. (IREX, IIE, Waseda Exchange students).  Council Chambers. (Greg Caldwell and NSO volunteer).  Meet in Council Chamber and then go as a group to the Gray Room.
• Group 3:  Waseda TSA students. (Joann Geddes and NSO volunteer). Meet in Council Chamber and then go as a group to the Thayer Room.
• Group 4:  AES Degree Seeking students. (Debbie Anholt and Rolly Tshiunza). Monteith Room in Templeton Student Center.
• Group 5:  AES Non-degree Seeking students.  (Christine Wallin and Mari Tsubuta). Council Chambers. 

10:45 a.m.
Break. Coffee and cookies.

11:00 a.m. -- 12:30 p.m.

The International Student/TCK and Academic Success. Panel discussion with Lewis & Clark professors and students. Speakers:  (in order) Hitomi Masui/Senior, and Bonnie Wang/Junior, followed by Professor Yueping Zhang, Associate Professor of Psychology and Department Chair, and Professor Mitch Reyes, Assistant Professor of Communication.   Jeanne Lily, staff member of the Counseling Center, will join us to outline counseling services. Templeton Student Center, Council Chambers.

12:30 p.m. -- 1:15 p.m.
Lunch in Fields Dining Room/Templeton Center.

1:15 p.m. -- 3:15 p.m.
English test results/AES advising
All students meet individually with an AES advisor to review their test scores.  Meeting times are staggered to reduce waiting times.  If your last name begins with

“R-Z”:  meet at 1:15 to 1:45 p.m.
“M-O”: meet at 1:45 to 2:15 p.m.
“G-L”:  meet at 2:15 to 2:45 p.m.
“A-F”:  meet at 2:45 to 3:15 p.m.
AES Office/Albany 104

Note:  If you have a conflict at your appointed time, you can go to the AES office at any time between 8:30 a.m. and 5:00 p.m. for your test result.

3:15 p.m. -- 4:00 p.m.
(REQUIRED ONLY FOR STUDENTS WHO PLAN TO WORK ON CAMPUS) What you need for on-campus employment. Brian White, Associate Director of ISS and Chris Logan, Student Employment Specialist. Student assistants: Mari Tsubota, Rolly Tshiunza and Donghao Sun. John Howard Hall, Room 124.  Topics to be discussed include:

• Finding a job on campus
• I-9 forms
• W-4 forms
• Form 8233
• Accompanying letter to 8233
• Blue Sheet (campus employment)
• Social Security cards
• ITIN cards

Afternoon
Join the US students for New Student Orientation (for all students).  Obtain ID cards, open bank account, find campus mail box, etc.  (Check NSO schedule in your “real” packet).

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Thursday, August 26, 2010

Thursday Volunteers
David Shackelford and Osaebea Amoako on duty in ISS Office from 8:30 am to 12:45 pm.
Tomo Ueno and Mari Tsubota on duty in ISS Office from 12:45 to 5:00 pm.

New Student Orientation continues.

12:15 p.m. -- 1:00 p.m.
Special Lunch for new Chinese students. Meet Professors Keith Dede/Chinese Department, Yueping Zhang/Psychology, and Yungpin Chen/Mathematics.  They would like to have lunch with you and get to know you. Student volunteers:  Donghao Sun and Bonnie Wang.  Templeton Student Center, Stamm Dining Room (overflow dining). Tables will be reserved on the left along the windows as you enter Stamm.

12:15 p.m. -- 1:00 p.m.
Special Lunch for new Japanese students.  Meet Professor Bruce Suttmeier, Atsuko Kurogi and other members of the Japanese language faculty.  Also meet some students returning from overseas programs in Japan.  Student volunteers: David Shackelford, Tomo Ueno, and Mari Tsubota.  Templeton Student Center.  Stamm Dining Room (overflow dining).  Tables will be reserved along the windows as you enter in Stamm Dining Room.

12:15 p.m. -- 1:00 p.m.
Special Lunch for new IREX students. Meet Professor Tatiana Osipovich of the Russian Department, Tanya Sloan, Assistant Director of Alumni and Parent Programs and Professor and Professor Maria Shtilmark.  Some advanced Russian language students may also join the group.  They would like to have lunch with our IREX students and get to know you. Templeton Student Center, Stamm Dining Room (overflow dining). Tables will be reserved along the windows as you enter Stamm Dining Room.

12:15 p.m. -- 1:00 p.m.
Special Lunch for new Davis UWC Scholars. Meet Professor Emeritus Roger Paget, Professor Jim Proctor of Environmental Studies, and Professor Stephanie Arnold of Theatre. Student volunteer:  Osaebea Amoako. Templeton Student Center, Stamm Dining Room (overflow dining). Tables will be reserved along the windows as you enter Stamm Dining Room.

4:15 p.m.
Assemble for Opening Convocation ceremony. Pamplin Sports Center.

4:30 p.m.
Opening Convocation ceremony. Griswold Stadium.

6:00 p.m.
All Campus Picnic. Front of Pamplin Sports Center.

7:30 p.m.
Be sure to attend your Hall Meeting in your residence hall.

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Friday, August 27, 2010

New Student Orientation continues.

Friday Volunteers
Kasia Chaberski and Donghao Sun on duty in ISS Office from 8:30 am to 12:45 pm.
 Daniel Bae and Magali Blanco on duty in ISS Office from 12:45 pm to 5:00 pm.

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Saturday, August 28, 2010

New Student Orientation continues.

1:00 p.m.
Commuter students check out of residence halls. Commuters may leave their luggage in the International Students and Scholars until their departure from campus.

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Sunday, August 29, 2010

New Student Orientation continues.

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Tuesday, August 31, 2010

3:30 p.m. -- 5:00 p.m.
Welcome Reception for new International Students and TCKs.. This event is open to the community. Come join us in welcoming the new students to our community. Albany Quadrangle/Smith Hall.

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Thursday, September 2, 2010

Special orientation for J-1 Exchange Visitors.

3:30 p.m. -- 4:30 p.m.
Special orientation session for J-1 Exchange Visitors. International Students and Scholars Office/Third floor of Templeton Center.

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Tuesday, September 7, 2010

4:00 p.m. --  5:30 p.m.
President's Reception to welcome new international students, TCKs, and multicultural students.  Acting President Jane Atkinson is our host.  President's Home.