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Public Affairs and Communications (PubCom)

Policy on Filming and Photography Requests

Lewis & Clark generally does not allow our campus to be used by outside individuals or companies for filming or photography for commercial purposes. Exceptions are made on rare occasions when the College determines that the proposed project furthers our educational mission or strengthens our ties to the community and will not disrupt activities on campus or in the surrounding neighborhood.

Note: This policy does not apply to electronic and print news media, which are handled by separate protocol by the Public Affairs and Communications Office and are generally welcome on campus.

Filming and photography fees will be determined by the Office of Conferences and Events in accordance with the schedule that appears below. Additional fees for College services requested or required in connection with filming or photography activities, such as police, grounds restoration, traffic control, parking, and any other College services rendered, shall also be charged to the user.

Requests for filming and photography permissions should be made to Public Affairs and Communications (503-768-7970).

Decisions about filming and photography requests will be made jointly by the Office of Conferences and Events and Public Affairs and Communications. Responsibilities are as follows:

The Office of Conferences and Events will:

  • determine the logistical feasibility of the requested shoot;
  • obtain the approval of the staff member responsible for a given campus facility prior to issuing any permit for use of that facility;
  • provide all coordination with other campus entities and services as necessary when the permit has been issued;
  • determine the need for assigning an on-site campus film location manager for filming activities and make provisions for the deployment of such a manager.

Public Affairs and Communications will:

  • evaluate proposals for their appropriateness and potential to further our educational mission;
  • when permission is granted, ensure that the proposed filming or photography abides by negotiated agreements concerning identification of Lewis & Clark in the final product; the institution generally insists that we not be identifiable so as to avoid implied endorsement of a given product or company.

Fee Schedule

  Film/television Still Documentary
Initial tour of location No charge No charge No charge
Tech scouting with
site manager
$35 per hour $35 per hour $35 per hour
Tech scouting with engineer and/or facilities $75 per hour $75 per hour $75 per hour
Half day
(6 hrs or less) *
$3,000 $1,200 $1,500
Full day
(7-12 hrs) *
$5,000 $1,600 $2,500
Overtime $500 per hour $100 per hour $100 per hour

* Fees are based on a half-day/full-day rate system, with the “clock” running from the time of the arrival of the first vehicle until the departure of the last crew member.