3.11.3 Academic Leaves (Sabbatical and Professional)
As a component of the College’s faculty professional development program, academic leaves are designed to enrich teaching and support the curriculum. The academic leave program has two components: sabbatical leaves and professional leaves.
The purpose of sabbatical leaves is to provide opportunity for continued professional growth and new, or renewed, intellectual achievement through study, research, writing, or other creative work in a field that is related to the faculty member’s major scholastic interest.
Professional leaves have the additional purpose of providing, in appropriate circumstances, opportunity for projects of indirect benefit to the institution or for public or private service outside the institution. Professional leaves may be without pay when they carry no institutional duties or for pro rata pay when they carry a reduced workload.
Professional leaves must be negotiated on a case-by-case basis with the dean of the school to which the faculty member is appointed.
A. College of Arts and Sciences
Purpose
A sabbatical leave is offered by Lewis & Clark College to its faculty for the purpose of research, writing, or other creative scholarly activity contributing to the professional development of the recipient as a teacher and a scholar. Eligibility
Only tenure-track or tenured members of the faculty and senior lecturers are eligible for sabbatical leaves.
Eligibility for sabbatical leaves is determined by the number of years or semesters of full-time service. A semester of full-time service is any semester in which the faculty member 1) teaches what is considered a normal full-time load minus possible course releases for College administrative duties (e.g., department chair, program director, or associate dean); 2) leads a College overseas or off-campus program; or 3) is on a sabbatical, family, or medical leave.
Nontenured Tenure-Track Faculty Junior faculty may apply for a one-semester sabbatical leave at full salary to be taken in the pretenure period, normally in the fourth year of full-time service.
Tenured Faculty Full-time tenured faculty with 12 semesters of full-time service since the last sabbatical are eligible for a one-semester sabbatical at full salary or a two-semester sabbatical at two-thirds normal annual salary. There is one exception to the 12-semester interval between sabbaticals. Faculty who took a junior sabbatical are eligible in the eighth year of full-time service.
Conditions
A faculty member must agree to return to Lewis & Clark College for a minimum of one year of full-time teaching following a sabbatical leave. If a faculty member does not return for the minimum one-year period, the faculty member must repay all salary paid to the faculty member by the College during the sabbatical leave. Both the recipient and the College shall continue to make their regular contributions to the retirement program during the period of sabbatical leave, such contributions to be based upon the sabbatical-leave salary. Time spent on sabbatical leave shall be counted as time in rank for purposes of promotion and tenure. Application
A complete and detailed description of the objectives of the sabbatical and the methods to be used in accomplishing those objectives is required. Applicants must include a statement as to how the sabbatical relates to prior experience and future professional activity. If the applicant has had a previous sabbatical at Lewis & Clark, a copy of the report of the most recent sabbatical must accompany the application. Appropriate outside sources of funds for projects of the type proposed should be identified. If application has been made for outside funding, the applicant may submit a copy of the funding request. The application should be signed by the chair of the department to indicate his or her approval. Basis of Approval
Applications are submitted to the associate dean for consideration by the Faculty Council by November 1 of each year. The Faculty Council evaluates each application and ranks those it believes worthy of funding in priority order.
The scholarly merit of the project is the primary basis of approval. Factors that will also be considered include 1) the relationship between the sabbatical and the continuing professional development of the applicant and 2) the likelihood of achieving the goals of the sabbatical.
The priority ranking of worthy applications and the rationale for those rankings are considered by the Faculty Council for approval. The number of sabbatical leaves that can be granted will depend on three variables: 1) the total cost of the leaves being sought, 2) the ability of the department to function adequately in the applicant’s absence, and 3) the total number of regular faculty members away from the campus in one academic year. In weighing this last variable, the Faculty Council will consider overseas teaching assignments and other leaves of absence as well as the sabbatical applications.
In the case of one-semester sabbaticals, the home department will be expected to cover the absence without the expenditure of adjunct funding. In the case of full-year sabbaticals, the Faculty Council will review the matter of replacement on a case-by-case basis on programmatic grounds. In the context of a five-course annual teaching load, a one-semester sabbatical is considered to be the equivalent of two courses.
Other Remuneration
The faculty member is encouraged to seek outside grants to provide additional financial support for the sabbatical. If a faculty member proposes to work for a salary during all or part of the sabbatical, this plan must be specified in the application and approved by the Faculty Council. Since the purpose of the sabbatical is scholarly work, such employment will not normally be approved. Reports of Results
A written report to the Faculty Council and the department chair is required the first semester back on campus. If appropriate, arrangements should be made to present the results of a sabbatical leave to the campus at large through a seminar or faculty colloquium. Recommended by the Academic Council November 1, 1993
Approved by the President November 2, 1993
Amended by the Faculty February 5, 2003
Amended by the Faculty Council April 20, 2007
B. Graduate School of Education and CounselingEligibility
Only tenure-track, tenured, or term members of the faculty are eligible for sabbatical leaves.
Tenure-Track Faculty In the third year of full-time service, junior faculty may apply for a one-semester sabbatical at full salary to be taken in the fourth year of full-time service, based upon a positive developmental review.
Tenured or Term Faculty Full-time tenured or term faculty with 12 semesters of full-time teaching since the previous sabbatical are eligible for a one-semester sabbatical at full salary or a two-semester sabbatical at two-thirds normal annual salary. An exception to the 12-semester interval between sabbaticals will be made in the case of faculty who took the junior sabbatical and were subsequently awarded tenure. In this case, the faculty member shall be eligible in the eighth year of service (i.e., after one year of service as a tenured faculty member provided that the tenure process took the usual seven years).
Conditions
A faculty member must agree to return to Lewis & Clark College for a minimum of one year of full-time teaching following a sabbatical leave. If a faculty member does not return for the minimum one-year period, the faculty member must repay all salary paid to the faculty member by the Graduate School during the sabbatical leave.
Both the recipient and the College shall continue to make their regular contributions to the retirement program during the period of sabbatical leave, such contributions to be based upon the sabbatical-leave salary. Time spent on sabbatical leave shall be counted as time in rank for purposes of promotion and tenure.
Application
A complete and detailed description of the objectives of the sabbatical and the methods to be used in accomplishing those objectives is required. Applicants must include a statement as to how the sabbatical relates to prior experience and future professional activity. If the applicant has had a previous sabbatical at Lewis & Clark, a copy of the report of the most recent sabbatical must accompany the application. Appropriate outside sources of funds for projects of the type proposed should be identified. If application has been made for outside funding, the applicant may submit a copy of the funding request. The application should be signed by the associate dean to indicate approval. Basis of Approval
Applications are submitted to the Personnel Committee of the Graduate School, through the associate dean’s office, by February 15 of each year prior to the academic year for which the sabbatical is requested. The Personnel Committee evaluates each application and ranks those it believes worthy of funding in priority order.
The scholarly merit of the project is the primary basis of approval. Factors that will also be considered include 1) the relationship between the sabbatical and the continuing professional development of the applicant and 2) the likelihood of achieving the goals of the sabbatical.
The priority ranking of worthy applications and the rationale for those rankings are considered by the Personnel Committee for approval. The number of sabbatical leaves that can be granted will depend on three variables: 1) the total cost of the leaves being sought, 2) the ability of the department to function adequately in the applicant’s absence, and 3) the total number of regular faculty members away from the campus in one academic year. In weighing this last variable, the Personnel Committee will consider overseas or on-site teaching assignments and other leaves of absence as well as the sabbatical applications.
The Personnel Committee will review the matter of replacement cost on a case-by-case basis on departmental grounds. In the context of a five-course annual teaching load, a one-semester sabbatical is considered to be the equivalent of two courses.
Other Remuneration
The faculty member is encouraged to seek outside grants to provide additional financial support for the sabbatical. If a faculty member proposes to work for a salary during all or part of the sabbatical, this plan must be specified in the application and approved by the Personnel Committee. Since the purpose of the sabbatical is scholarly work, such employment will not normally be approved. Reports of Results
A written report to the Personnel Committee, associate dean, and dean is required the first semester back on campus. If appropriate, arrangements should be made to present the results of a sabbatical leave to the campus at large through a seminar or faculty colloquium. C. Law School
The sabbatical leave program is a component of the faculty professional development program and is designed to enrich teaching and research and to support the Law School curriculum. A sabbatical leave is for research, study, writing, or other academic or professional work contributing to the professional refreshment and effectiveness of the recipient as a scholar and teacher. It is an opportunity for development of the faculty member’s abilities for the benefit of both the school and the faculty member.
All tenured or tenure-track faculty members are eligible to apply for sabbatical leave after six years of full-time service as a tenured or tenure-track faculty member at the Law School. Upon completion of any sabbatical leave, a faculty member again becomes eligible for a sabbatical leave after another six years of full-time service. In the rare event that a faculty member postpones an approved sabbatical leave upon the written request of the Law School, the faculty member shall again become eligible for a sabbatical after five years of full-time service following the completion of the sabbatical leave. Compensation for faculty on sabbatical leave shall be at the following rates: full salary for a half year; 60 percent of salary for a full year. While on a sabbatical leave, a faculty member is entitled to all benefits then offered to faculty. Benefits (other than pension contributions) that are tied to salary shall be calculated on the basis of the full salary of the faculty member; pension contributions shall be calculated on the basis of the faculty member’s sabbatical leave salary. Time spent on sabbatical leave shall be counted as time in rank for purposes of promotion and tenure.
Faculty members who desire a sabbatical leave must submit an application to the Law School Sabbatical and Leave Committee by November 1 of each year. The application shall include a complete and detailed description of the objectives of the sabbatical and the methods to be used in accomplishing those objectives. The application should include a statement as to how the sabbatical relates to prior experience and future professional activity of the faculty member. The application should also discuss possible outside sources of funds for projects of the type proposed. If application has been made for outside funding, the applicant shall submit a copy of the funding request.
The committee shall evaluate each sabbatical application and when necessary place those it believes worthy of funding in a priority ranking. The worthiness of the project shall be the primary basis of approval and of priority ranking. In making its determination, the committee shall consider the following factors: 1) the relationship between the sabbatical and the continuing professional development of the applicant, 2) the likelihood of achieving the goals of the sabbatical, and 3) outside funding, if obtained.
The dean shall determine the number of sabbatical leaves that can be granted. The number will depend on three variables: 1) the total cost of the leaves being sought, 2) the ability of the Law School to function adequately in the applicants’ absence, and 3) the total number of full-time faculty members away from the Law School campus in one academic year. In weighing this last variable, the dean may consider competing teaching assignments and other leaves of absence as well as the sabbatical applications.
Faculty members are encouraged to seek outside grants to provide additional financial support for sabbaticals. If a faculty member plans to work for a salary during all of part of the sabbatical, this plan must be specified in the application and approved by the dean.
A faculty member must agree to return to the Law School for a minimum of one year following a sabbatical leave. If a faculty member does not return for the minimum one-year period, the faculty member must repay all salary paid to the faculty member by the Law School during the sabbatical leave.
Upon returning from a sabbatical leave, the faculty member must submit a written report to the dean. If appropriate, the faculty member should arrange to present the results of a sabbatical leave to the law faculty or the Law School community through a seminar or faculty colloquium.
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