What is Zoom?
Zoom is a professional web video conferencing software available to everyone that combines video conferencing, online meetings, and mobile collaboration into one platform. As the officially supported videoconferencing solution for LC, it is used institution-wide for distance learning, meetings, interviews, and more.
What you need to know to connect to your Zoom Class
Before class, we recommend you download and test the Zoom software by joining a meeting at https://zoom.us/test. Our student guide will walk you through the process and will help you get familiar with the Zoom functions you’ll use to interact in your online sessions.
Visit the Zoom download page and install the ‘Zoom Client for Meetings.’ You can also schedule meetings from within Google Calendar by installing the plugins for Firefox or Chrome. This will add a button allowing you to “Make it a Zoom Meeting” when scheduling a meeting on your calendar. Helpsheets are below or join us for one of our upcoming workshops or set an individual appointment.
These resources will get you up-and-running quickly and provide a general overview of Zoom features and functionality. If you’re looking for some practice, consider starting a meeting with yourself (your computer and your phone) or contact EdTech staff for assistance.
- New to Zoom? Check out our Quick Start Guide for Zoom Video Conferencing
- Zoom Quick Start Guide for participants.
- Planning to use Zoom with your class? Here are some Class Zoom Test Instructions
- Tips & Tricks for Teaching with Zoom (Zoom produced)
- Who’s talking? An overview of managing the active speaker settings in Zoom.
- A walkthrough of all the Zoom app settings on all platforms (Zoom help)
- Worried about getting Zoombombed? Learn more about Zoom Security and review step-by-step instructions on how to secure Zoom meetings.
Zoom includes a number of features that help ease the transition from face-to-face meetings to remote meetings. These include breakout rooms, screen sharing, polling, and more.
- Do you have a TA or co-teacher? Consider delegating a co-host.
- Concerned about security? Learn about how to secure your Zoom meeting.
- A rundown on In-meeting Chat and Chat Settings
- Need to break your large online class into smaller groups for discussion or group work?
- Interested in just sharing your screen with no video to participants? You can host a Screen Share Audio Only Meeting (Zoom Help)
- Sharing Computer Sound During Screen Sharing (useful for presentations that include sound)
- How to conduct Polling in Zoom sessions. (Zoom Help)
- Need to take attendance? Zoom reports are available after the meeting with details on who attended and for how long.
Recording and Posting Video
Zoom has the ability to record meetings and save the recordings either locally or to the cloud (Pro only). With Zoom’s systems experiencing heavier than normal traffic and cloud recordings only available for 30 days, the current recommendation is our users download and host the videos either in Moodle or Google.
- Want to use Zoom to make an instructional video or screencast? Use Local Recordings or Cloud recordings
- Step-by-step instructions for recording a screencast in Zoom.
- How to Host Zoom recordings in Google Drive
- How to Host Videos in Moodle (Moodle Help)
Webinars in Zoom
Zoom Webinars are intended to accommodate larger events such as guest lectures, panel discussions, and public events. The host and any designated panelists can share their video, audio, and screen if desired. Attendees have view-only access, and interaction is limited to Q&A, chat, and answering polling questions.
Information Technology is provisioning Pro/Licensed accounts for all faculty to use for online and hybrid teaching for 2020-21. We have received approval to increase our Zoom license accounts to cover all employees and support student activities.
- Faculty will be invited to create a licensed Zoom account. Don’t see your invitation? Email the IT Service Desk at email@example.com that you need a license for your classes and we will reissue your invitation.
- Staff who would like to request a licensed account should email firstname.lastname@example.org.
- Students who would like to request licensed account to use during the 2020-21 academic year should email email@example.com.
- Any community member who only temporarily needs a licensed account can request to check one out by emailing firstname.lastname@example.org. The standard checkout period is one week but can be extended depending on demand.
Only the host of the Zoom meeting, the person who is initiating the meeting, needs a license and Zoom account. Participants can connect without a license. You may already have a free “Basic” Zoom account which can be used for unlimited one-to-one meetings, to create instructional video screencasts on your computer, and for short meetings (under 40 minutes) with multiple people. IT-provisioned Pro licenses will use your lclark.edu, and if you have a Basic account, you will be notified when your account is upgraded.
Zoombombing happens when someone intentionally and maliciously disrupts a Zoom meeting. This disruption can take the form of profanity, threats, pornography, or hate speech. If you receive or perceive a threat to yourself or public safety, please call Campus Safety at 503-768-7777. In addition, please report this incident to the IT Service Desk (email@example.com) with the following information.
Please include this information in your reporting:
- A summary of what happened
- The meeting ID of the session that was interrupted and the full name of the meeting host
- The date and time of the incident
- What action was taken (i.e. was the meeting ended, or was the intruder removed)
- Indicate whether or not the session was recorded. If it was, please retain the recording if needed for an investigation.
IT Administrators will run a usage report to identify as much information as they can about participants in the meeting. Campus Safety may choose to share this information with police if the incident warrants such action. Prevention is the most effective action to take to prevent Zoombombing. Please see IT’s Zoom Security Page for specific security recommendations.
Additional Zoom Information Resources
- Zoom accessibility information
- Is Zoom experiencing any service disruptions? Find out at the Zoom Service Status page.
The image above is a classroom temporarily set up to facilitate remote teaching by adding a camera mounted on a tripod at the front of the class to facilitate interaction.