On April 1st, 2024 Information Technology will be changing the College’s voicemail retention practices in order to reduce storage utilization and the number of full voicemail inboxes. These changes will impact voicemail messages delivered both to your voicemail inbox, as well as your LC email inbox. Moving forward, voicemails will be automatically archived and deleted on a regular schedule. Please read our article to learn more about this change.
All voicemail messages older than 90 days will be permanently deleted from your LC email inbox and voicemail inbox on April 1st, 2024. If you have voicemail messages that you would like to save, please download locally or to another storage location prior to this date.
Starting this spring, IT will integrate Single Sign On (SSO) and Zoom. This process will also automatically provision Zoom licenses to Lewis & Clark accounts logging into Zoom for the first time. Staff and faculty employees will get Pro Zoom licenses, students will receive basic licenses with the option to request a Pro license.
We’re excited to introduce our new IT ticketing system! Freshservice by Freshworks is a modern service management platform aimed at streamlining and enhancing how we handle technical requests and IT support inquiries on campus. In the coming days you will begin seeing Freshservice emails from ITService@lclark.edu
While this implementation brings changes to our backend and workflow, you can continue to submit requests via email, phone, or by stopping at our friendly Service Desk between 9am and 5pm, Monday through Friday.
To address a security vulnerability, on October 24th, 2023 L&C’s Zoom instance will be set to a new minimum version requirement for all clients. Mac and Windows workstations need to update to Zoom 5.16.2 in order to continue joining and hosting meetings. Out of date Zoom applications will not be able to join L&C hosted meetings.
As part of our ongoing efforts to combat phishing attempts and email fraud, IT will be implementing DMARC (Domain-based Message Authentication, Reporting, and Conformance) to protect our community from malicious activities. Find more details in this article, along with a request for your help and a timeline for implementation of this critical IT project.
Former employee accounts to be deleted on July 15th, 2023. This account deletion includes any staff that separated from the college prior to July 15th, 2022. Professor Emeritus and Retired Employees are exempt from this account deletion and suspension.
Now is the time to make sure you have transferred Google Drive files to make sure you don’t lose access to files owned by former employees. Find specific information on the procedure IT takes towards removing these accounts as well as recommendations for supervisors in order to prevent data loss.
IT has rolled out Google Education Plus licenses to all LC staff and faculty. This upgrade will give Lewis & Clark an expanded set of security and protection tools, such as enhanced phishing detection and protection against malicious attachments.
The Information Technology department is happy to announce the availability of voicemail to email functionality on all three campuses. This technology will be activated for all LC staff and faculty beginning Monday, July 18th. Voicemail to email provides a convenient and easy way to stay on top of incoming phone messages.
Now is the time to transfer ownership of Google Drive files to make sure you don’t lose access to files owned by former employees or students.
We’ve already shared information on how to avoid data loss when former student and employee accounts are deleted. We are following up with specific information on the plan to remove these accounts.
Google Photos will be turned off for all Lewis & Clark accounts on July 1, 2022. The Google Photos application is not a core service covered by the Google for Education Workspace agreement with schools. In addition, Google Photos application poses a storage liability with the end of free unlimited storage for schools.
Its door may be closed, but the Resource Lab is open for projects!
The Dubach Labs computer classrooms in Templeton are scheduled to close on Saturday, December 11th to get ready for Templeton remodel construction. Computers may be available for open access until December 16.
Moodle courses for Spring 2022 have been imported and are now available to instructors.
Here’s a rundown of EdTech fall news worth revisiting.
Presenter view is a PowerPoint and Slides presentation mode that shows additional information such as notes and previews of upcoming slides. In response to questions about using presenter view in the classrooms, we’ve created a helpsheet covering how to set up presenter view in PowerPoint for Mac & Windows, as well as for Google Slides.
In accordance with the College’s policy to use a person’s chosen name to the greatest extent practicable, we have updated how Moodle manages display name information for LC accounts. Moodle will now update your LC account name information on each login.
Display name updates within Moodle will no longer be possible. Instead, please refer to the Chosen Name FAQ for information on how to update your display name.
Are you or a student looking for a Moodle course and can’t seem to find it?
Storage Struggles? IT recommendations for wrangling your digital data.
Lewis & Clark’s WiFi infrastructure has been funded for replacement during the 2021/22 fiscal year.
While generally reliable, the grade import process between Google Forms and Classroom is neither perfect nor foolproof. Before opening up your quiz, be sure and double-check you have set up your form to automatically record email addresses. As an extra precaution, you should also include an ungraded question asking for the students’ name. This way, In the event of an import error, you’ll still be able to match scores to the students in the gradebook.
We have a help sheet available here. You may also contact us at edtech@lclark.edu with additional questions, or set up an appointment with us.
As you look towards the end of the term, I hope you make plans to attend the annual Faculty Technology Institute. We are currently planning a mix of in-person and remote activities to take place during the week and would like your input! Please fill out this form or send email to edtech@lclark.edu to let us know what you’d like to see in the 2021 Program.
Google’s spam filtering is catching more email these days. Here are some steps you can take to keep from missing important emails.
‘Ask Me Anything’ sessions are available to students, staff and faculty allowing an informal opportunity to ask any questions they may have for the Information Technology team during this time of remote service and support.
New information security policy approved and awareness training now available!