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Office of Business and Finance

Business office cut-off for 15-16 fiscal year

May 11, 2016

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The current budget year, 2015-2016, will end on May 31, 2016.

Accounts Payable:
The last check run that will include charges to the 2015-2016 fiscal year will be on Friday, June 17, 2016.

All goods and services must be received by May 31st to be included in this year’s spending.
Please submit all invoices and check requests for the 2015-2016 fiscal year to Accounts Payable no later than 12:00 noon on Friday June 10th. All invoices dated on or before May 31, 2016 should be submitted.

Journal Entries and Other Transactions:
Please submit your requests for accounting entries for the 2015-16 fiscal year to the Business Office on or before June 10th.

Examples of entries that should be submitted by the 10th of June are:
Expense Reports clearing travel advances
Postage charges
Telecommunications charges
Van Use charges
Printing charges
Reclassification of charges or credits to different accounts
Publication charges, and

Strategic Initiative and Other discretionary transfers

Important notice for Purchasing Card Holders:  

The last day to make purchases with a college credit card that will be charged to the 2015-16 budget period is May 31, 2016. All goods and services must be received by May 31st to be included in this year’s spending. Purchases made with a P Card after that date will be charged to next fiscal year.   Please make your final year-end purchasing plans accordingly.  You also must sign-off for your transactions in the Bank of America Works system on-line no later than June 10th, making sure your purchases are coded to the correct budget accounts. 


For more information:

Business Office