May 03, 2019

Business office cut-off for 18-19 fiscal year

The current fiscal year, 2018-2019, will end on May 31, 2019.

The current fiscal year ends on May 31, 2019.

The last check run that will include charges to the 2018-2019 fiscal year will be Friday, June 14, 2019.

All goods and services must be received by May 31st to be included in this year’s spending.

Please submit all invoices and check requests for the 2018-2019 fiscal year to Accounts Payable no later than 12:00 noon on Friday June 7th. All invoices dated on or before May 31, 2019 should be submitted.

Important notice for Purchasing Card Holders:  

The last day to make purchases with a college pcard that will be charged to the 2018-19 fiscal year is May 31, 2019.  Purchases made with a pcard after that date will be charged to fiscal year 2020.   Please make your final year-end purchasing plans accordingly.  You also must sign-off for your transactions in the Bank of America Works system on-line no later than June 7th, making sure your purchases are coded to the correct budget accounts. 


Journal Entries and Other Transactions for 2018-19 fiscal year, are due to the Business Office no later than June 7th:
Corrections of charges and other accounting entries
Interdepartmental charges and transfers
Expense Reports clearing travel advances
Van Use charges
Printing charges
Reclassification of charges or credits to different accounts
Publication charges
Discretionary transfers
All other journal entries


Thank you for your help in our fiscal year closing process.