February 13, 2020

Update on Compensation on Federal Grants

New Compensation Review Policy for Federal Grants

Story updated 9/16/20

The College’s Time and Effort Reporting Policy has been replaced with a Compensation and Compensation Review Policy for Federal Grants. This was approved by the Executive Council in December 2019 and is effective now. The SPARC Office is excited because this new system should be both more intuitive and less burdensome for both investigators and administrative staff.

In short, instead of calculating one’s effort on a federally funded project as a percentage of total work time, Principal Investigators (PI) will now certify that the compensation charged to (or committed as cost share on) a federal grant was appropriate and accurate. Further, the PI will certify all personnel charges on the federal grant in a single document, which will eliminate each individual employee having to do so. While updated federal rules still require after-the-fact review of compensation charged to federal grants, the Uniform Guidance allows institutions more flexibility in establishing their own systems of internal controls to meet the same objective.

SPARC will offer information sessions about this new policy and related processes in October 2020-PIs can register here. In the meantime, please do not hesitate to reach out with any questions.