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Student and Departmental Account Services

Reminder: End of 2019/20 Fiscal Year is May 31

May 22, 2020

The current budget year, 2019-2020, will end on May 31, 2020.

Departmental deposits that require receipt in the current budget year need to be submitted to Student and Departmental Account Services no later than 2:00 p.m. on Friday May 29. Please refer to the Student and Departmental Account Services homepage for how we are managing deposits during the COVID-19 closure. If you are submitting a deposit before June 1 that is intended for the 2020-21 fiscal year, please reach out to our Cashier, Lisa Milner.

Below is a message from the Business Office regarding Accounts Payable processes during this time.

The last check run that will include charges to the 2019-2020 fiscal year will be Friday, June 12, 2020. All goods and services must be received by May 31st to be included in this year’s spending.

Please submit all invoices and check requests for the 2019-2020 fiscal year to Accounts Payable no later than 12:00 noon on Friday June 5th. All invoices dated on or before May 31, 2020 should be submitted.

We would be grateful if you could resist contacting the Business Office to ask if an item has been received or paid. Please check your budget in Self Service to verify that your invoice, check request or expense report has been processed.

Important notice for Purchasing Card Holders:

The last day to make purchases with a college pcard that will be charged to the 2019-20 fiscal year is May 31, 2020. Purchases made with a pcard after that date will be charged to fiscal year 2021. Please make your final year-end purchasing plans accordingly. You also must sign-off for your transactions in the Bank of America Works system on-line no later than June 5th, making sure your purchases are coded to the correct budget accounts.

Journal Entries and Other Transactions for 2019-2020 fiscal year, are due to the Business Office no later than June 5th:

  • Corrections of charges and other accounting entries
  • Interdepartmental charges and transfers
  • Expense Reports clearing travel advances
  • Van Use charges
  • Printing charges
  • Reclassification of charges or credits to different accounts
  • Publication charges
  • Discretionary transfers
  • All other journal entries

Thank you for your help in our fiscal year closing process,
Marietta