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Institutional Policies

Sexual Misconduct Policy, Section XII: Records Retention

Report and Conduct Records

The Title IX Coordinator will oversee retention of records of all reports and complaints, regardless of whether there was a formal investigation or resolution. Records of reports and complaints will be maintained for a minimum period of seven (7) years.

Findings of responsibility in matters resolved through formal resolution are part of a student’s conduct record and an employee’s personnel record. Such records shall be used in reviewing any further conduct, or developing sanctions, and shall remain a part of a student’s conduct record or an employee’s personnel record. These records will be maintained indefinitely.

When a student is permanently separated from Lewis & Clark through a disciplinary dismissal, this is noted on the student’s academic transcript. The conduct files of students who have been suspended or dismissed for disciplinary reasons are maintained by the Office of Student Rights and Responsibilities indefinitely. Conduct files of students who have not been disciplinarily suspended or dismissed are maintained by the Office of Student Rights and Responsibilities for no fewer than seven (7) years from the date of the incident. Further questions about record retention should be directed to the Office of Student Rights and Responsibilities

Training Records

Materials used in training Title IX Deputy Coordinators, investigators, and adjudicators, can be found here.

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