Flexible Spending Accounts
NOTE - SERVICE INTERRUPTION: Allegiance Flex Debit Cards will be turned off from November 20, 2016 through December 4, 2015 in order for a new system to be put into place. No debit card purchases will be allowed. New Debit Cards to be sent to participants home addresses. During this time, purchases can be made, but processing of claims will not be processed from November 20 through December 4, 2016. Please see the new services being put into place such as Mobile App where plan balances, claims details and file claims will be available.
Flexible Spending Accounts - Allegiance Flex Advantage
What is a Flexible Spending Account?
A Flexible Spending Account (FSA) is a tax-free account that allows you to use pre-tax dollars to pay for your out-of-pocket prescriptions, medical, dental, vision or childcare expenses. As a benefits eligible employee, you can enroll in both a Health Care Spending Account and a Dependent Care Spending Account. Read your privacy notice here.
There are two great advantages to enrolling:
- You can pay for your eligible expenses with pre-tax dollars
- You will lower the taxes taken out of your pay
What are the deadlines that I need to be aware of?
Important Note — Use It Or Lose It
Note: New Rollover of Funds for Health FSA takes effect for the 2013-14 plan year.
NEW!! For the 2013-14 benefit year, you will have the option to roll over up to $500 of unused 2013-14 funds for the HEALTH Flex plan only. There is the normal “run out” period from 4/1/14 through 6/30/14 when you can submit claims for the 2013-14 plan year ending 3/31/14 (eligible purchases made through 3/31/14). After that, up to $500 of left over funds from 2013-14 plan year are available to you, whether you have used the funds to purchase eligible items during 4/1/14 through 6/30/14 or after this date.
For Dependent Care FSA, there is no rollover of funds into 4/1/14 through 6/30/14, but you can take until 6/30/14 to get your claims in for purchases made through 3/31/14. Any unclaimed dollars remaining in your account will be forfeited!
For this reason, it is important to remember that when you enroll, you enroll for the entire plan year, so please plan accordingly. You can use a tax savings calculator to help you decide what amount to elect.
What expenses can I claim?
Health CareSpending Account
A health care FSA allows you to use pre-tax money to pay for essential health care services that are not covered, or are partially covered by your medical and dental insurance plans. It also reimburses many other expenses and services that are not covered by insurance, such as over-the-counter medications, massage therapy, chiropractic work and many more.
Limit: The plan year maximum contribution limit for the health care FSA is $2,550. If your spouse also has a healthcare FSA, your individual contribution limit is still $2,550.
Dependent Care Spending Account
A dependent care FSA creates a tax break for childcare or elder care expenses that make it possible for you to work or attend school full-time.
Limit: The maximum contribution limit for the dependent care FSA is limited by the IRS. They allow no more than $5,000 per household ($2,500 if you are married and file a separate tax return) be set aside in a calendar year.
When can I sign up and when is it effective?
You may enroll:
- Within 31 days of your initial date of hire. The account goes into effect the first day of the month following your enrollment.
- During Open Enrollment. The account becomes effective the first day of April. You must actively re-enroll in the FSA program each year to take advantage of the tax savings.
- Within 31 days of, and consistent with, a qualifying event. The account goes into effect the first of the month following the qualifying event.
How do I enroll?
We make it very easy for you to save by offering payroll deductions. If you are enrolling as a new employee, enroll during benefit selection of the On-Boarding Process. Or if you are a continuing employee, sign up during open enrollment.
How do I get reimbursed from my account?
Allegiance processes claims daily and will process and pay your claims within 2-3 business days following receipt. Making sure that your claim forms are complete will speed up your refund. Reimbursement checks are mailed to your home or can be sent via direct deposit to your savings or checking account. Authorizing payments into your bank account by direct deposit will speed up your reimbursement payment.
- Submit your claim on line on the Allegiance Website
Debit Card Option
You have the option to elect a debit card as a part of your flex plan to pay for your medical and/or dependent care expenses. Documentation for the expense may be required, and should be saved for all debit card transactions. If you have a debit card presently, you need not apply for another unless you card is expired. Your card used for 2013-14 will be loaded again with your open enrollment fund election and will be ready to use on April 1, 2014 for the 2014-15 benefit year.
As a new employee or during open enrollment, you must apply for a debit card by filling out this form.
Deadline for New Employee: 31 days after start date.
Deadline for 2014 Open Enrollment: Friday, March 7, 2014. Please get into Human Resources by this date and time.
You can start submitting requests as soon as services are provided, but eligible expenses can only be incurred on, or after, the first day of your plan year. You may submit reimbursement requests as frequently, or infrequently, as you prefer. For the Health Care FSA, the full annual contribution amount is available on the date your enrollment begins.
Complete a Healthcare FSA claim form and include documentation from an independent third party that includes:
- Date(s) of service (please note this is different from payment or billing date)
- Provider information
- Description of the service
- Amount Charged
- The name of the person for whom the service was provided
Dependent Care FSA
You are allowed to be reimbursed only up to what you have had deducted from your paycheck at that point for the Dependent Care FSA. Requests in excess of this amount will be reimbursed as additional deductions are taken from your paycheck.
Complete a Dependent Care FSA claim form and either:
A. Attach a receipt from the provider that includes:
- The date of dependent care services
- Provider information
- Description of the service
- Amount charged
- The name of the person(s) for whom the service was provided
B. Complete the claim form and have the dependent care provider sign the affidavit section on this form. No additional documentation or receipts are required if the provider signs this section.
Who do I contact if I have questions?
Your Flexible Spending Accounts are administered by Allegiance, please contact Allegiance directly to:
- Check on the status of a submitted claim
- Change your address
- Check on your balance
8:00 a.m. to 5:00 p.m.
2806 S. Garfield St.
Check your account:
(your current flex balance can be found in the “Reimbursement Accounts” section)
For more details on your FSA plan, please see the Summary Plan Description Book. (25 pgs)