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Policies

Sick Leave Sharing Program

Purpose: To establish a means for employees to transfer sick leave to non-exempt employees in need of additional leave after exhausting their own accrued sick leave and vacation hours due to a serious illness.

Policy Statement: All eligible exempt and non-exempt employees may donate accrued sick leave to eligible employees in need.

Procedures:

  1. All non-exempt, benefit-eligible employees who have one year of continuous service are eligible to participate in the program as a donor or recipient.
  2. All exempt, benefit-eligible employees who have one year of continuous service are eligible to participate in the program as a donor only.
  3. Employees can donate a maximum of five (5) days of sick leave in any twelve-month period and must keep a balance of no less than ten (10) days after each transfer.
  4. The number of days an employee can receive through this program will not exceed thirty days in any twelve-month period.
  5. The program covers a non-exempt employee's serious or serious illness or injury that requires care of a physician through inpatient or home health care.
  6. The program does not include normal pregnancy, minor illness, or conditions resulting from any occupationally-related accident or illness and for which Workers' Compensation benefits have been awarded.
  7. Sick leave days are to be transferred directly from donor to recipient, paid at the recipient's current rate of pay.
  8. Employees wishing to donate sick leave days should complete a Lewis & Clark College Sick Leave Sharing Program pledge card and submit it to the Office of Human Resources.
  9. Human Resources will coordinate the transfer of pledged days by notifying the donor and recipient of the transfer and explaining how to note the changes to sick leave accrued/used on the monthly time sheet. The College reserves the right to request a written statement from the attending physician stating the extent of the injury or the nature of the illness.
  10. A collective bargaining agreement may supersede this policy.

Approved by the Executive Council, September 1, 1999.

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