Sick Leave Sharing Program
Purpose: To establish a means for employees to transfer sick leave to non-exempt employees in need of additional leave after exhausting their own accrued sick leave and vacation hours due to a serious illness.
Policy Statement: All eligible exempt and non-exempt employees may donate accrued sick leave to eligible employees in need.
- All non-exempt, benefit-eligible employees who have one year of continuous service are eligible to participate in the program as a donor or recipient.
- All exempt, benefit-eligible employees who have one year of continuous service are eligible to participate in the program as a donor only.
- Employees can donate a maximum of five (5) days of sick leave in any twelve-month period and must keep a balance of no less than ten (10) days after each transfer.
- The number of days an employee can receive through this program will not exceed thirty days in any twelve-month period.
- The program covers a non-exempt employee's serious or serious illness or injury that requires care of a physician through inpatient or home health care.
- The program does not include normal pregnancy, minor illness, or conditions resulting from any occupationally-related accident or illness and for which Workers' Compensation benefits have been awarded.
- Sick leave days are to be transferred directly from donor to recipient, paid at the recipient's current rate of pay.
- Employees wishing to donate sick leave days should complete a Lewis & Clark College Sick Leave Sharing Program pledge card and submit it to the Office of Human Resources.
- Human Resources will coordinate the transfer of pledged days by notifying the donor and recipient of the transfer and explaining how to note the changes to sick leave accrued/used on the monthly time sheet. The College reserves the right to request a written statement from the attending physician stating the extent of the injury or the nature of the illness.
- A collective bargaining agreement may supersede this policy.
Approved by the Executive Council, September 1, 1999.