Email Signatures

Simple is best. Email signatures can seem like a fun place to express individuality—or to impart extra information. But it is important, for both technical and professional reasons, to use care and some restraint when creating your signature file.

Not all email clients render fonts, HTML, and image files in the same way, so complex signatures often yield unexpected results. We advise a minimalist approach.

What to do

  • Use your email client’s default font.
  • Use the ampersand—but only in “Lewis & Clark.”
    • Some users of Thunderbird may encounter a spacing problem with the ampersand. If this happens to you, edit your signature block by adding <br> to the end of each line. IT can provide assistance.
  • Keep line lengths short.
  • Stick to plain text. Do not use font attributes or colors.
  • Use www.lclark.edu, law.lclark.edu, or grad.lclark.edu, not a more specific (and longer) URL.
  • Include only what every member of your audience needs.
  • Add in a recommendation about antiracism links/BLM/land acknowledgement!

What to avoid

  • Do not embed images or other files in your email signature.
  • Do not replace or override the standard delimiter (—).
  • Do not include personal information of any kind, including decorative elements or quotes.
  • Do not include links to non-Lewis & Clark websites.
  • Do not include anything generated by another party, application, or add-on (such as WiseStamp).
  • Do not include disclaimers not required by law. (Example: “Consider the environment and don’t print this email.”)
  • Do not overwhelm your recipients with unnecessary information.

School Designation

As with stationery products, use the school name that corresponds to your position.

  • Lewis & Clark College (undergraduate)
  • Lewis & Clark Graduate School of Education and Counseling (graduate)
  • Lewis & Clark Law School (law)
  • Lewis & Clark (institutional)

Models for Staff


Roy Kaufmann
Director of Public Relations
Lewis & Clark
www.lclark.edu

Or


Roy Kaufmann
Director of Public Relations
Office of Public Affairs and Communications
Lewis & Clark
503-768-7961
www.lclark.edu

Models for Faculty


Aliza Kaplan
Associate Professor of Legal Analysis and Writing
Lewis & Clark Law School
Wood Hall, Room 136
503-768-6712
law.lclark.edu


Katharina Altpeter-Jones
Associate Professor of German Language and Literature
Department of World Languages and Literatures
Lewis & Clark College
Miller Center, Room 328
503-768-7430
www.lclark.edu

Degrees

You may choose to include a degree in your email signature. If you are an alum, we encourage you to include your Lewis & Clark degree(s) and class year(s) in your email signature.


Robin Holmes-Sullivan, PhD
Vice President of Student Life and Dean of Students
Lewis & Clark
East Hall
503-768-7120
www.lclark.edu


Stacey Kim BA ’94
Director of Marketing and Communications
Lewis & Clark
503-768-7975
www.lclark.edu

Professional Accreditations

You may choose to include any professional accreditations relevant to your position at Lewis & Clark.


Heyke Kirkendall-Baker, JD, SHRM-SCP
Associate Vice President of Human Resources
Lewis & Clark
503-768-6239
www.lclark.edu