Digital Letterhead

We provide digital letterhead in the form of Microsoft Word files for use by members of the faculty and staff. Use digital letterhead to create letters you want to send by email as attachments.

Please do not use this tool to print letters. For paper correspondence, use paper Lewis & Clark letterhead and, if you wish, one of our printed correspondence templates.

You can instantly download any of these versions:

Lewis & Clark (Institutional)

Lewis & Clark College of Arts and Sciences

Lewis & Clark Graduate School of Education and Counseling 

Lewis & Clark Law School

Files last updated August 11, 2020.

How to Use These Files

  1. Identify which version you need and click on the link to download the corresponding Word file.
  2. Open the downloaded file. Instructions appear within the document.
  3. Select and type over the sample text to create your letter. To maintain consistency across Lewis & Clark communications, please use only the special “LC” styles shown in the Styles menu for this file. Do not change the headers and footers.
  4. Select Save As and rename this file to save your letter. Continue to change your text as necessary.
  5. When you are satisfied with your letter, delete any remaining sample text—and the instructions—from your document. Save your file in PDF format. You can now send your letter by email as an attachment.

Frequently Asked Questions

Should I use the “Institutional” version, or one of the others?

As a rule, you should use the Lewis & Clark (Institutional) version if your office/division/group serves more than one of our three schools. Examples include Campus Safety, Human Resources, and Watzek Library.

What is the difference between the “single-page” file and the “multipage” file?

As you may know if you work with long letters, regular letterhead should be used only for the first page. The second and any subsequent pages appear on sheets that are blank or have a simplified design. To accommodate longer digital correspondence, we offer a multipage file that will automatically format second and subsequent pages correctly. If you don’t know whether your letter will exceed a single page, we suggest you use the multipage file. It will contract in size if it turns out your letter fits comfortably on a single page.  

How/where do I list my department name and contact information?

With digital letterhead, you have the freedom to place your department name, contact information, and any other details you wish anywhere within the body of your letter or your signature block.

Can I customize the digital letterhead?

All correspondence, electronic or otherwise, creates an impression. Public Affairs and Communications provides this professionally designed letterhead to ensure that you have a tool to create correspondence that meets Lewis & Clark’s quality standards. We therefore ask that you not attempt to alter the letterhead on your own. If you’d like customized digital letterhead, please email Janna Clark with your information. 

Why is the text in the letterhead gray? Shouldn’t it be black?

When you open one of these Word files, the top portion of the design will appear to be gray. Don’t worry! Once you complete the instructions by saving your finished letter as a PDF, the text and shield at the top of the letterhead will display in the correct colors.