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Public Affairs and Communications (PubCom)

Digital Letterhead

Use digital letterhead to create letters you wish to send by email as attachments. Please do not use this tool to print letters. 

Questions about digital letterhead?
We can help.

We provide digital letterhead in the form of Microsoft Word files for use by members of the faculty and staff. These versions are available:

How to Use These Files

  1. Identify which version you need and click on the link to access the corresponding Word files in WebDisk.
  2. Download the file applicable to your correspondence.
  3. Open the downloaded file. Instructions appear within the document.
  4. Select and type over the sample text to create your letter. To maintain consistency across Lewis & Clark communications, please use only the special “LC” styles shown in the Styles menu for this file. Do not change the headers and footers.
  5. Select Save As and rename this file to save your letter. Continue to change your text as necessary.
  6. When you are satisfied with your letter, delete any remaining sample text—and the instructions—from your document. Save your file in PDF format. You can now send your letter by email as an attachment.

Frequently Asked Questions

Should I use the “Institutional” version, or one of the others?

As a rule, you should use the Lewis & Clark (Institutional) version if your office serves the entire institution (all three schools). Examples of offices that serve the entire institution include Campus Safety, Facilities Services, and Human Resources.

I selected a version, but I see two files listed in WebDisk. What is the difference between the “single-page” file and the “multipage” file?

As you may know if you work with long letters, regular letterhead should be used only for the first page. The second and any subsequent pages appear on sheets that are blank or have a simplified design. To accommodate longer digital correspondence, we offer a multipage file that will automatically format second and subsequent pages correctly. If you don’t know whether your letter will exceed a single page, we suggest you use the multipage file. It will contract in size if it turns out your letter fits comfortably on a single page.  

How/where do I list my department name and contact information?

With digital letterhead, you have the freedom to place your department name, contact information, and any other details you wish anywhere within the body of your letter or your signature block.

Can I customize the digital letterhead?

All correspondence, electronic or otherwise, creates an impression. Public Affairs and Communications provides this professionally designed letterhead to ensure that you have a tool to create correspondence that meets Lewis & Clark’s quality standards. We therefore request that you not attempt to alter the files in any way. Remember, you are free to include any custom information in your signature block and within the body of your letter.

Why is the text in the letterhead gray? Shouldn’t it be black?

When you open one of these Word files, the top portion of the design will appear to be gray. Don’t worry! Once you complete the instructions by saving your finished letter as a PDF, the text and shield at the top of the letterhead will display in the correct colors.