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Student Support Services

Faculty Memo

Greetings from Student Support Services,

This memo serves to inform you about two accommodation-related changes that will be implemented, beginning Fall 2019:

  1. Sonocent Note-Taking
  2. Flexibility on Assignment Deadlines and Attendance Agreement Form

Sonocent Note-Taking

Over the course of the 2018-2019 academic year, approximately 16% of enrolled CAS students were eligible for a Note Taker, as an approved reasonable accommodation.  Historically, Student Support Services has utilized a traditional Peer Note Taking system. Implementing Sonocent note-taking technology will allow us to add a service to our “tool belt” that did not previously exist.  

Sonocent is a note-taking software that allows students to record lectures on a laptop or mobile device, color highlight information, import presentation slides or diagrams next to the audio files, and also include text notes.  The recordings are broken up into smaller chunks of information each time the program detects a pause to make audio files easier to organize. Sonocent provides a more autonomous note-taking experience for students utilizing this accommodation, allowing them the opportunity to develop self-empowered skills for their lives after L&C.  Additionally, the implementation of this system will provide significant cost-savings to the SSS operating budget, allowing us to provide additional services and support for all students.

Students who have a qualifying disability which requires a Note Taker accommodation will now have the option to utilize Sonocent or a traditional peer note taker.  Students who choose to use Sonocent as their note-taking option will be required to sign the Audio Recording of Lectures Agreement.  This approved accommodation provides meaningful access to the educational experience; the recording of lectures is one of the accommodations specifically mentioned in Section 504 of the Rehabilitation Act of 1973.  The issue of copyright as a concern is referenced here http://www2.ed.gov/about/offices/list/ocr/docs/auxaids.html.  I would encourage you to review the Audio Recording of Lectures Agreement (attached below) to review both Student and Instructor Rights and Responsibilities.  If at any point you have questions or concerns about this process or agreement,​ or would like to see a copy of the form, contact​​ Student Support Services at (503)768-7192 or email access@lclark.edu.  ​ 

To learn more about Sonocent, please review the attached Sonocent Faculty Guide.  If you would like to try Sonocent, please contact us and we would be happy to grant you a 48 hour trial.

Flexibility on Assignment Deadlines and Attendance

Some students have documented disabilities which are random, fluctuating, or cyclical limitations that can occasionally impact class participation, attendance, or completion of assignments or exams.  Flexibility related accommodations can be difficult for both students and faculty to navigate. In order to provide some structure and guidelines around expectations for these accommodations, and meet legal obligations for ADA, Student Support Services will be implementing the Flexibility Agreement Form (see attached) beginning Fall 2019.

Once Student Support Services determines that a student qualifies for a Flexibility on Assignment Deadline or Attendance accommodation, they will provide the Flexibility Agreement Form to faculty with guidance to complete the agreement.  The accommodation should be reasonable and should not fundamentally alter the course. The completion of this form will require an interactive process between the student, instructor, and SSS staff.  

Details in this​ agreement ​are valid only when both the student and instructor have completed and ​signed​ this form and returned it to Student Support Services.  If at any point the instructor or student has questions or concerns about this process or agreement,​ contact​​ Student Support Services at (503)768-7192 or email access@lclark.edu.  ​ 

Gratitude
On behalf of the Student Support Services staff, I would like to thank you for your commitment to providing equitable educational opportunities for all of our students.  If you have any questions at all regarding these services, please do not hesitate to contact me directly at kmccauley@lclark.edu

Sincerely,

Kayleigh McCauley, Ed.D.

Associate Dean of Students

Director of Student Support Services

Audio Recording of Lectures Agreement 

Sonocent Faculty Guide (PDF)

Flexibility Agreement Form (PDF)