Style Guide

Last updated: August 8, 2008

Recent updates at a glance

This information, assembled and maintained by the Office of Public Affairs and Communications, is intended to guide anyone preparing written materials on behalf of Lewis & Clark. It addresses issues of grammar, punctuation, spelling, and usage. The Chicago Manual of Style, 15th edition, is our primary reference. The Associated Press Stylebook and Briefing on Media Law, copyright 2007, is our secondary reference. For questions on the spelling or usage of words not found in this style guide or in the references previously mentioned, consult Merriam Webster's Collegiate Dictionary, 11th edition.

To quickly search the contents of the style guide, use your browser's Find function.

a, an

• Use a before words that begin with consonant sounds. Use an before vowel sounds.
  an eight-year average
  an M.B.A.
  a historic event

abbreviations

• Use only the most universal abbreviations.
  
  FBI
  NATO
  B.C.
  L&C (second and subsequent references only; not LC or L & C)
• See also academic degrees, addresses, Lewis & Clark.

academic degrees

• Use periods with academic degrees.
  
  B.A.
  B.S.
  Ed.D.
  Ed.S.
  M.A.
  M.A.T.
  M.S.
  Ph.D.
  J.D.
  LL.M.
  M.B.A.
• Do not capitalize academic degrees when spelled out in general terms.
  
  bachelor of arts or bachelor's degree
  master of arts or master's degree
  doctorate
  juris doctor
• In lists, style faculty credentials as follows:
  
  Ph.D. 1966 Princeton University. M.A. 1962 Reed College.
  Ph.D. 1979, M.A. 1972 Stanford University.
  J.D. 1975 Harvard Law School.
• Reserve Dr. for those holding doctorates in medical fields only. Exception: Dr. Robert B. Pamplin Jr.

academic departments

• Capitalize the formal names of academic departments.
  
  Department of Chemistry
  Department of Education
  Department of English
• In informal names and descriptions of academic departments, capitalize only proper nouns. (Hint: Informal names often begin with the subject.)
  
  chemistry department
  education department
  English department
• See also academic majors, academic programs.

Academic English Studies

academic majors

•  
  history
  East Asian studies
  Spanish
  international affairs
• Lowercase academic majors except proper nouns.

academic programs

• Capitalize the formal names of programs.
  
  Language and Literacy Program
  East Asian Studies
  Environmental and Natural Resources Law Program
  John S. Rogers Science Program
• Do not capitalize generic names and descriptions of programs.
  
  teacher education program
  chemistry program
• See also capitalization.

acknowledgment(s)

acronyms

Activities Congress

add/drop

addresses

• Use periods with compass directions.
  
  S.W.
  E.
• Spell out names of numbered streets through nine. Use numerals for 10 and greater.
  
  Fifth
  Ninth
  10th
  108th
• Spell out Avenue, Boulevard, and Street unless space is at a premium. Exception: Terwilliger Blvd. Do not mix spelled-out addresses and abbreviated addresses within the same document.

advisor

African American

alumna, alumnae, alumni, alumnus

• alumna: singular, female
• alumnae: plural, women only
• alumni: plural, men only or men and women
• alumnus: singular, male
• alum: singular, male or female; appropriate in informal contexts
• For alumni class identification, see class year and degree identification.

ages

•  
  The child is 2 years old.
  He just turned 15.
  She's a 3-year-old child.
  The room was full of 7-year-olds.
• Always use figures. If ages are expressed as adjectives before a noun or as substitutes for a noun, use hyphens.

a.m.

• The ampersand is part of the official name of our institution. It is not optional in the following terms:
  
  Lewis & Clark (the educational institution)
  Lewis & Clark College of Arts and Sciences
  Lewis & Clark Graduate School of Education and Counseling
  Lewis & Clark Law School
• Apart from the ampersand in Lewis & Clark, do not use an ampersand in any school, department, program, or office names. (See exception for the Web, below.)
  
  Lewis & Clark Graduate School of Education and Counseling
  Department of Foreign Languages and Literatures
  Environmental and Natural Resources Law Program
  Office of Oversees and Off-Campus Programs
• Web only: To save space, you may substitute an ampersand for and in title and navigational elements. Do not substitute the ampersand for and in sentences, however.
  
  College of Arts & Sciences Commencement
  A video of the College of Arts and Sciences commencement is now available online…
• When referring to corporations and other institutions, avoid using an ampersand unless it is part of the entity’s official name.
  
  National Fish and Wildlife Foundation
  The John D. and Catherine T. MacArthur Foundation
  Oregon Health & Science University
  Schwabe, Williamson & Wyatt

assure

bar (the legal entity)

•  
  He was admitted to the bar last spring.
  She is president of the Oregon State Bar.
• Avoid Bar except when used as part of a proper name.

• Use board on second reference.
• Considered singular: The Board of Alumni approves of the change.

• Do not capitalize.
• Considered singular: The board of directors invites members to this event.

• Capitalize when referring to Lewis & Clark's Board of Trustees; do not capitalize elsewhere.
• Use board on second reference.
• Considered singular: The Board of Trustees approves of the change.

• Use board on second reference.
• Considered singular: The Board of Visitors approves of the change.

Bon Appétit

British Columbia

bylaws

caller ID

campuswide

cancel, cancelable, canceled, canceling, cancellation

capitalization

• Lewis & Clark publications follow the Chicago Manual of Style recommendation to apply a "down" style, using capitals sparingly.
  
  
• Capitalize proper nouns.
  
  Lewis & Clark Board of Trustees
  Lewis & Clark Graduate School of Education and Counseling
  Lewis & Clark Law School
  Templeton Campus Center
• Do not capitalize common nouns.
  
  the board
  the graduate school
  the institute
• Capitalize College only if it stands for Lewis & Clark College of Arts and Sciences and you are writing for a CAS-only audience. Substitute Lewis & Clark if possible.
  
  
• Capitalize Lewis & Clark office names.
  
  Office of Human Resources or Human Resources
  Student Support Services
  Campus Living
  Office of Campus Safety or Campus Safety
• Capitalize prepositions or conjunctions of four or more letters in headlines and titles.
  
  Secrets From the Center of the World
• When a generic term is used in the plural after more than one proper name, the term should not be capitalized.
  
  the Columbia and Willamette rivers (but Columbia River)
  Department of Counseling Psychology programs (but Master of Arts in Counseling Psychology Program)
  Multnomah and Clackamas counties (but Multnomah County)
• Capitalize generic terms used in the plural before more than one proper name.
  
  Mounts Rainier and Hood
• See also academic degrees, academic departments, academic majors, academic programs, courses (titles of), endorsements, endowed professorships, names of business entities, titles of people, and entries under individual terms.

Cascade Mountains

century

• Use numerals: 18th century, 19th century.
• Hyphenate when used as an adjective: 20th-century poetry.

cities

• In general use, do not use state designations with these U.S. cities:
  
  Oregon cities and towns (exceptions: Dallas, Milwaukie)
  Anchorage
  Atlanta
  Baltimore
  Boise
  Boston
  Chicago
  Cincinnati
  Cleveland
  Denver
  Detroit
  Honolulu
  Houston
  Indianapolis
  Los Angeles
  Miami
  Minneapolis
  New Orleans
  New York
  Oklahoma City
  Philadelphia
  Pittsburgh
  St. Louis
  Salt Lake City
  San Diego
  San Francisco
  Seattle
• These foreign locations stand alone:
  
  Beijing
  Berlin
  Geneva
  Gibraltar
  Guatemala City
  Havana
  Hong Kong
  Jerusalem
  Kuwait
  London
  Luxembourg
  Macao
  Mexico City
  Monaco
  Montreal
  Moscow
  Ottawa
  Paris
  Quebec
  Rome
  San Marino
  Singapore
  Tokyo
  Toronto
  Vatican City
• The conventions listed above do not apply to commencement programs. For those pieces, list both city and state for all U.S. addresses, and city and country for all non-U.S. addresses. (Do not list state, province, prefecture, or similar for non-U.S. addresses.)
  
  Minneapolis, Minnesota
  Montreal, Canada
  Tokyo, Japan

class year and degree identification

• In publications referring to two or more Lewis & Clark schools, use the following model to identify alumni:
  
  Jane Smith B.A. ’01
  Joan Smith J.D. ’01
  Janet Smith M.A.T. ’01
• Use periods for degree abbreviations.
  
  
• Use a space between a degree abbreviation and year.
  
  
• Do not use a comma to separate a name from a Lewis & Clark degree, except when citing multiple L&C degrees.
  
  John Smith B.A. ’04
  Juan Smith B.A. ’02, M.A.T. ’05
• Use a comma to separate a name from a degree granted by an institution other than Lewis & Clark.
  
  Jeanne Smith, J.D. University of Virginia
• Use the following form in lists or photo captions when identifying people who earned a certificate but not a degree at Lewis & Clark:
  
  Ian Smith, Educational Leadership certificate ’05
  
  Note: Capitalize Certificate if using headline capping style for the caption or list.
  
  
• When referring to a certificate holder in running text, describe the certificate (rather than identifying the person with an abbreviation and year in the manner of a degree holder or degree-seeking student).
  
  Ian Smith, who holds a certificate in educational leadership...
• Adapt the above guidelines as necessary to suit the context of a citation.

class year/standing (for College of Arts and Sciences)

• first-year student
  
• sophomore or second-year student
  
• junior
  
• senior

co

•  
  coauthor
  codirector
  copastor
• In general, do not hyphenate.

coed

colleges/universities

• Use the full current name of colleges and universities. When referring to a college or school within a larger institution, use the full current name of the smaller entity.
  
  Bard College
  Harvard University
  Yale Law School
  Oregon Health & Science University (not Oregon Health Sciences University)
  Reed College
  University of Oregon
  University of Arizona John E. Rogers College of Law
  Willamette University
• When referring to an institution belonging to a multicampus system, precede the location with at in all instances.
  
  State University of New York at Buffalo
  University of California at Berkeley (not University of California, Berkeley)
  University of Wisconsin at Madison (not University of Wisconsin-Madison)

College/college

•  
  you and your parents can visit the College (you and your parents can visit Lewis & Clark is better)
  a college like Lewis & Clark
  this college
  our college
  your college
• In general, do not capitalize college when the word is not used as part of the name of an institution. You may capitalize the word if it stands for Lewis & Clark College of Arts and Sciences and you are writing for CAS-only audiences, but it is preferable to use Lewis & Clark College or Lewis & Clark instead.

• Avoid immediately following namely, for example, and similar expressions.
• Do not use immediately following a verb or preposition.
• For more guidance, consult the Chicago Manual of Style, sections 6.63-6.69.

•  
  red, white, and blue
  faculty, students, or parents
• Use a comma before and or or in a series.

company, companies

•  
  © 2008 Lewis & Clark.
  
• Include notice of copyright in book-length items.

Corbett House

Core

courses (titles of)

•  
  She ran cross country this year.
  How did he do at the cross country meet?
• Do not hyphenate in the context of the track event.

dash

dates

• Use commas to set off the year when using full dates.
  
  She was born on September 15, 1985, in Los Angeles.
• Do not use commas when using only month-and-year constructions.
  Planning began in September 1995.
• Do not use 1st, 2nd, and so on with dates.
  
  July 21
  April 2
• Use the year if referring to a date not in the current calendar year.
  
  John and Joan Jones had a baby in December 1997
  but
  The Smiths had a baby in January (of this year).
• Use the following models when referring to periods of years:
  
  She worked from 1949 to 1961.
  He worked in 1949-50. (for an academic year)
  He worked in the 1950s. (for a decade)
  Avoid '50s. Do not use 1950's.
• See also months.

Dean's List

decision making (n.), decision-making (adj.)

degrees

directions and regions

•  
  $250 (not $250.00)
  $12,300
  $5.3 million
• Use a dollar sign followed by a numeral. Do not use .00 with dollar values.

e.g. (exempli gratia; for example)

• This abbreviation should be used only in parenthetical phrases, where it is punctuated with periods and set off with a comma.
  
  The College of Arts and Sciences offers several majors (e.g., biology, economics, Hispanic studies).
• Do not use etc. at the end of a phrase beginning with e.g.

• professor emeritus of English (male)
• professor emerita of history (female)
• faculty emeriti
  
• Emeritus or Emerita immediately follows Professor in references to the titles of those who held named professorships.
  
  Richard L. Rohrbaugh, Paul S. Wright Professor Emeritus of Christian Studies

endorsements

•  
  Special Educator Endorsement
  ESOL/Bilingual Education Endorsement
• Capitalize formal names of graduate school endorsements.

endowed professorships

• Not endowed chairs.
  
  
• Capitalize named professorships in all circumstances.
  
  
• If space permits, use the full form of the named professorship for first mention (e.g., Edmund O. Belsheim Professor of Law rather than Belsheim Professor of Law).
  
  
• Belsheim
  
  Edmund O. Belsheim Professorship in Law
  Edmund O. Belsheim Professor of Law
  Belsheim Professor of Law
• Casey
  
  Henry J. Casey Professorship in Law
  Henry J. Casey Professor of Law
  Casey Professor of Law
• Dubach
  
  U.G. Dubach Professorship in Political Science
  U.G. Dubach Professor of Political Science
  Dubach Professor of Political Science
• Miller
  
  James F. Miller Professorship in the Humanities
  James F. Miller Professor of Humanities
  Miller Professor of Humanities
• Odell
  
  Morgan S. Odell Professorship in the Humanities
  Morgan S. Odell Professor of Humanities
  Odell Professor of Humanities
• Pamplin—Economics
  
  Dr. Robert B. Pamplin Jr. Professorship in Economics
  Dr. Robert B. Pamplin Jr. Professor of Economics
  Pamplin Professor of Economics
• Pamplin—Government
  
  Dr. Robert B. Pamplin Jr. Professorship in Government
  Dr. Robert B. Pamplin Jr. Professor of Government
  Pamplin Professor of Government
• Pamplin—History
  
  Dr. Robert B. Pamplin Jr. Professorship in History
  Dr. Robert B. Pamplin Jr. Professor of History
  Pamplin Professor of History
• Pamplin—Science
  
  Dr. Robert B. Pamplin Jr. Professorship in Science
  Dr. Robert B. Pamplin Jr. Professor of Science
  Pamplin Professor of Science
• Rogers—Music
  
  James W. Rogers Professorship in Music
  James W. Rogers Professor of Music
  Rogers Professor of Music
• Rogers—Education
  
  Mary Stuart Rogers Professorship in Education
  Mary Stuart Rogers Professor of Education
  Rogers Professor of Education
• Swindells
  
  William Swindells Sr. Professorship in the Natural Sciences
  William Swindells Sr. Professor of Natural Sciences
  Swindells Professor of Natural Sciences
• Wood
  
  Erskine Wood Sr. Professorship in Law
  Erskine Wood Sr. Professor of Law
  Wood Professor of Law
• Wright
  
  Paul S. Wright Professorship in Christian Studies
  Paul S. Wright Professor of Christian Studies
  Wright Professor of Christian Studies

entitled, titled

• entitled: furnished with proper grounds for seeking or claiming something
  
  He felt entitled to something more substantial than "foreign beer and dry cheese."
• titled: provided with a title, designated or called by a title
  
  She has tentatively titled her next book Where We Go From Here.

ensure, insure, assure

• Use ensure to mean guarantee or make certain: Steps were taken to ensure the document's accuracy.
• Use insure for references to the characteristics of insurance: The policy will insure your home.
• Use assure to give confidence or to inform positively: She assured him that the decision was a wise one.

ESOL

•  
  Call 800-753-9292, extension 1, for details.
• In running text, spell out when referring to a phone number; separate with commas.

faculty

Frank Manor House

front page

•  
  Lewis & Clark's front page includes the latest news about the institution.
• Front page, which is borrowed from the newspaper term, is the preferred way to refer to the entry point of a website. This term is frequently confused with home page, which more accurately refers to the default page in your browser (which could be www.lclark.edu, www.CNN.com, www.Amazon.com, or another favorite site of your choosing).

Gender Studies Symposium

General Education

grade point average

•  
  She received an A in the course.
  There is a W on his transcript.
  She earned three Bs and two Cs.
• Use letter grade with no quotation marks.

Hawaii

health care

i.e. (id est; that is)

•  
  Please state your response (i.e., yes or no).
• Used for listing the specific case(s) referred to in the preceding material. Should be punctuated with periods and set off with a comma.

•  
  R.B. Pamplin Corporation
• Do not separate with a space.

junior (Jr.), senior (Sr.)

Judge, Justice

kickoff (n.), kick-off (adj.), kick off (v.)

KLC

Language and Literacy Program: Reading Endorsement

law school

legal cases

•  
  Miranda v. Arizona
  Green v. Department of Public Welfare
• The names of legal cases (plaintiff and defendant) are usually italicized.

• Lewis & Clark applies to the entire institution. Lewis & Clark College generally refers to the College of Arts and Sciences only.
• Lewis & Clark on subsequent references or L&C (for informal references only). The ampersand (&) is not optional.
• For international audiences, avoid College, even when referring specifically to the College of Arts and Sciences. The word may mean high school to these audiences.
• See also abbreviations, College/college.

• Use the full name on first reference. On subsequent references or in the context of all three schools, use the law school. Exception: For the Advocate, use Law School (not law school).
• Although Northwestern School of Law of Lewis & Clark College is the legal and historical name of the law school, its use is largely restricted to diplomas and stationery.

•  
  It's a newly created program.
• If the first of two consecutive modifiers ends in -ly, do not follow it with a hyphen.

maiden names

mid- to late [month]

musical ensembles (at Lewis & Clark)

named scholars

•  
  Neely scholar
  Dean's scholar
  Rogers scholar
  Rhodes scholar
• Lowercase scholar in references to those holding named scholarships:

•  
  Neely Scholarship
  Dean's Scholarship
  Rogers Scholarship
  Rhodes Scholarship
• Capitalize Scholarship in references to named scholarships:

names of business entities

• In running text, do not abbreviate Co. or Cos..
  
  
• In running text, delete Inc., Ltd., N.A., and P.C. unless necessary to distinguish from a name (e.g., Helene Curtis, Inc.).
  
  
• Do not use an ampersand (&) unless it is part of the official name.
  
  Schwabe, Williamson & Wyatt
• Follow the company's style for punctuation.
  
  Foster Pepper Tooze
  Johnson Renshaw & Lechman-Su
• Follow the company's style for initial and internal caps (e.g., PageMaker, DirecTV). Exceptions: Capitalize the initial letter(s) of any name that, according to company style, is not capitalized (e.g., Adidas, not adidas). Capitalize only the initial letter(s) of any name that, according to company style, should appear in all caps (e.g., Visa, not VISA; Lexis-Nexis, not LEXIS-NEXIS).

names of Lewis & Clark buildings and features

names of people

• In the first reference, use the individual's full name, including any middle initials according to the individual's preference or the formality of the context. In subsequent references, use last names only.
  
  First reference: Donald Balmer Second reference: Balmer
  First reference: Jennifer Johnson Second reference: Johnson
  First reference: Charles R. Ault Jr. Second reference: Ault
• In text, do not surround Jr. or Sr. following a name with commas.
  
  I saw Robert B. Pamplin Sr. at the event.
• Enclose nicknames in quotation marks. (Note: Nicknames generally should be avoided.)
  
  
• When including a former last name in a reference, place it before the current last name and do not use parentheses. The decision to include a former last name should be based on the individual's preference, if known, or informed by the need for clarity in a specific context.
  
  Hillary Rodham Clinton
  Elizabeth Barrett Browning

Native American/American Indian/First Nations

Neely scholar

New Student Orientation

Net (short form of Internet)

nicknames

•  
  Lewis & Clark adheres to a nondiscriminatory policy with respect to employment, enrollment, and program. Lewis & Clark does not discriminate on the basis of race, color, creed, religion, sex, national origin, age, handicap or disability, sexual orientation, or marital status and has a firm commitment to promote the letter and spirit of all equal opportunity and civil rights laws.
  Lewis & Clark follows the letter and spirit of all equal opportunity and civil rights laws.
• Long version:
  
  Short version:

none

•  
  None of the day was wasted.
  None of us were alert.
• If the object of the preposition after none is singular, use a singular verb. Likewise, if the object of the preposition after the verb is plural, use a plural verb.

Northwestern School of Law of Lewis & Clark College

note taker

numerals

• Spell out zero through nine. Use Arabic numerals for 10 and greater. If more than one numeral appears in the same sentence—and all of them refer to the same category of item—do not use numerals for some and spell out others. If according to the rule you must use numerals for one of the items in a given category, then for consistency's sake use numerals for them all.
  
  He had four books on his desk.
  She planted 12 bulbs in her garden.
  There were 5 students in the morning session and 12 students in the afternoon.
• Use a comma with numerals of 1,000 and above (except dates).
  5,000
  42,000
• Use numerals when referring to academic credit.
  
  The student earned 2.5 hours of credit.
• Use numerals when referring to a page number.
  
  The passage begins on page 5.
• See also ages, percentages.

offline

okay

Pamplin fellow

Pamplin professor

•  
  7 percent
• In text, spell out percent; use the percent sign (%) in tables and graphics.
  

phone numbers

•  
  503-768-7970
  888-601-8202
• Use hyphens; do not use parentheses or periods. Omit the 1 in all long-distance numbers, including toll-free numbers.
  

• To make the possessive form of most singular nouns, add an apostrophe and an s.
  
  the dog's bone
  that house's windows
  a child's game
  the moss's texture
  
  
• Exception: Do not add an s when making the possessive form of proper nouns that end in s, whether singular or plural.
  
  Strauss' Vienna (but Mahler's Vienna)
  Dickens' writing
  the Joneses' cabin
  
  
• To make the possessive form of most plural nouns, add an apostrophe.
  
  I don't think much of those candidates' chances.

punctuation

ratios

•  
  Recycled paper.
• We do not use a recycled symbol. When an item is printed on recycled paper, use Lewis & Clark's recycled notice.
  

residence hall

• James W. Rogers Professorship in Music
  
• James W. Rogers Professor of Music, Rogers Professor of Music
  
• John S. Rogers Science Program
  
• Mary Stuart Rogers Professorship in Education
  
• Mary Stuart Rogers Professor of Education, Rogers Professor of Education
  
• Mary Stuart Rogers scholar (education)
  
• Rogers Hall
  
• Rogers scholar (music)

scholars, named

•  
  Neely scholar
  Dean's scholar
  Rogers scholar
  Rhodes scholar
• Lowercase scholar in references to those holding named scholarships:
  

•  
  Neely Scholarship
  Dean's Scholarship
  Rogers Scholarship
  Rhodes Scholarship
• Capitalize Scholarship in references to named scholarships:
  

•  
  fall, winter, spring, summer
  fall semester, spring semester
  winter 2006
• Lowercase the names of seasons:
  

sexist terms

• Avoid words that are commonly perceived as sexist:
  
  chairman/chairwoman (preferred: chair)
  
  
• Avoid substituting person for man:
  
  chair (not chairperson)
  News anchor (not anchorperson)
  
  
• Avoid awkward constructions using he/she, his/her, s/he. If this construction cannot be avoided, use he or she.

•  
  His Social Security number is included on the form.
• Capitalize in all references to the government program.
  

sociology/anthropology major

software terms

•  
  C++
  COBOL
  FORTRAN
  Microsoft Word
  WordPerfect
• Software terms (languages, programs, systems, packages) are set in full capitals if they are acronyms; otherwise, they are spelled according to their trade or market names.
  

states and countries

• Spell out state names; do not use postal abbreviations in text matter. Set off states or countries with commas. In most cases, it is not necessary to list state, province, prefecture, or similar for non-U.S. addresses in text matter.
  
  Fresno, California
  Hiroshima, Japan
  
  
• For commencement programs, list both city and state for all U.S. addresses, and city and country for all non-U.S. addresses.
• 
  
• For other print materials, some major cities do not require state or country identification; see also cities.

that, which

Third Culture Kids

time of day

• Use a colon to separate hour from minutes. The colon and minutes are not necessary for even-hour times.
  
  3:30 p.m.
  11 a.m. (not 11:00 or 11:00 a.m.)
  
  
• In listings, use the following model to specify a time range:
  
  5:30-8:30 p.m.
  10 a.m.-1:30 p.m.
  
  
• In text, use the following model to specifiy a time range:
  
  from 5:30 to 8:30 p.m. (not from 5:30-8:30 p.m.)
  from 10 a.m. to 1:30 p.m. (not from 10 a.m.-1:30 p.m.)
  
  
• Use noon and midnight, not 12 noon or 12 a.m., or 12 midnight or 12 p.m.
  
  
• In formal invitations, you may elect to use the following model:
  six-thirty
  seven-fifteen
  eight o'clock

•  
  Greenwich mean time (GMT)
  daylight saving time (DST)
  eastern standard time (EST)
• When spelled out, designations of time zones are lowercased, except for proper nouns. Abbreviations are capitalized.
  

titles of people

• Capitalize formal titles before a name or names.
  
  Vice President and Provost Jane Monnig Atkinson
  Dean Robert Klonoff
  Assistant Professor Alejandra Favela
  
  
• Do not capitalize formal titles after a name or names. Exception: Always capitalize the terms College of Arts and Sciences, Graduate School of Education and Counseling, and Lewis & Clark Law School.
  
  Thomas J. Hochstettler, president
  Zaher Wahab, professor of education
  Greg Caldwell, director of international students and scholars
  Diane Crabtree, registrar of the College of Arts and Sciences
  Tim O'Dwyer, director of campus safety
  
  
• Do not capitalize titles that are standing alone.
  
  the vice president
  the dean
  
  
• In addresses, captions, and lists, style civil, religious, and military titles as follows:
  
  U.S. Rep. (not Congressman) Earl Blumenauer B.A. ’70, J.D. ’76
  Sen. Gordon Smith
  Rev. Paul Wright
  Major General George Smith
  Hon. Edward Jones
  
  
• In running text, style civil, religious, and military titles as follows:
  
  U.S. Representative Earl Blumenauer B.A. ’70, J.D. ’76
  Senator Gordon Smith
  the Reverend Paul Wright
  Major General George Smith
  Multnomah County Circuit Court Judge Edward Jones (Include court affiliation, if known.)
  U.S. Supreme Court Justice Ruth Bader Ginsburg
  
  
• Drop titles and first names on second and subsequent references.
  
  
• See also endowed professorships.

titles of works

• Use italics or underlining with the following:
  
  books (title alone is normally sufficient; no need to reference publisher, year, etc.)
  movies and plays
  major musical compositions
  newspapers
  paintings, drawings, statues, and other works of art
  periodicals (journals and magazines)
  
  
• Use quotation marks with the following:
  
  •  
    * If of book length, italicize.
    ** If part of a continuing series, italicize (e.g., PBS's Sesame Street, National Public Radio's All Things Considered).
  • albums
    articles
    dissertations
    individual lectures
    papers (e.g., papers presented at conferences)
    poems*
    radio programs**
    songs
    speeches
    stories
    TV programs**
    
  
  
• Do not use italics, underlining, or quotation marks (but use appropriate capitalization) with the following:
  
  courses
  events
  symposia

toward

•  
  Coca-Cola (but cola drink)
  Frisbee
  Kleenex
  Pyrex dishes
  Xerox
• A reasonable effort should be made to capitalize trademarked names. The symbols ® and ™ need not be used in running text.
  

Ultimate Frisbee

United Nations (n.); U.N. (adj.)

United States (n.); U.S. (adj.)

upperclass (adj., education), upper-class (adj., socioeconomics)

versus

Ray Warren Multicultural Symposium

Washington Park Zoo