Departmental Services

Student and Departmental Account Services is the central billing and collection point for Lewis & Clark student accounts. We also perform services not directly related to students. We strive to provide highest quality of services to all our customers. These services include: process all funds received by the institution, cash checks, disburse reimbursements and paychecks, facilitate the sale copy cards, and printing paper.

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General Payroll

General payroll checks/advice of deposit are available the last working day of each month. General payroll checks/advice of deposit for the Law School and Graduate School of Education and Counseling are distributed through the Business Services Division of the respective school. Each department within the College of Arts and Sciences is responsible for picking up the department checks and pay advices from Student and Departmental Account Services each month.

Please visit the Human Resources General Payroll page for details regarding payroll procedures and forms.

Student employee pay day is the 10^th of each month. Please visit the Human Resources Student Payroll page for details regarding student payroll.

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Reimbursements

Reimbursements and petty cash requests under $50 can be received in the form of cash at Student and Departmental Account Services after the request has been approved by the Business Office. We require a photo ID and ask for a signature of receipt before releasing any funds.

Reimbursements and check requests of over $50 are issued either via electronic payment or via paper check. Accounts Payable processes requests once a week. Payment via paper check may be retrieved from Student and Departmental Account Services. Please review the Business Offices’ Accounts Payable page for information about when checks will be available for pickup.

For a summary of Travel and Entertainment Reimbursement procedures and forms, please visit the Business Office Travel and Entertainment Page. For a discussion on reimbursements, please visit the Business Office Accounts Payable page.

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Submitting Deposits

Deposits can be submitted to Student and Departmental Account Services through campus mail, at our service window, or placed in our drop box located in lower Templeton. All deposits must include the following information: department name, eleven digit account number(s), total of each method of payment, description of deposit, and contact information. Please include campus MSC if you would like a receipt. In an effort to reduce paper, we will only return a receipt if requested. If your department has not already developed a deposit form, Student and Departmental Account Services has a Deposit Slip that includes all the requested information.

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Need to:

Set up reimbursements via electronic payment?

Cash a check?

Purchase a copy card?

Purchase a parking permit or Tri-Met pass?

Forms:

Deposit Slip

Credit Card Authorization

Links:

Tuition Assistance Program

Business Office Forms