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International Students of Lewis & Clark (ISLC)

Administrative Board

 

Administrative Board

 

  1. Secretary
  2. Chairperson of Budget and Finance
  3. Chairperson(s) of Activities (x2)
  4. Chairperson(s) of Publicity (x2)
  5. Student at Large (x2)
  6. Third Culture Kids Representative
  7. Information Technology and Media Advisor
  8. Academic English Studies Representative (x2)

 

 Position Descriptions

1. Secretary

The Secretary of the ISLC board is responsible for keeping minutes during ISLC meetings and timely distribution of the minutes to all board members and faculty advisor. He/she is also responsible for keeping records of all activities that are put up by the ISLC, as well as checking with Campus Events Office for available venues and times and keeping a record of that. He/she will also help with any administrative projects that the Executive Board requires.

 

2. Chairperson of Budget and Finance

The Chairperson of Budget and Finance is responsible for preparing a reasonable operating budget for the organization, keeping complete and accurate accounts of financial records and transactions, and preparing a budget for the annual International Fair. He/she will approve all ISLC expenditures in conjunction with the Faculty Advisor to the Board, and submit these check requests following the Chartering and Budgeting Commission (CBC) Rules of Procedure. The Chairperson of Budget and Finance is responsible for balancing ISLC’s internal account with the account maintained by the Lewis & Clark Business Office.

In conjunction with the members of the Executive Board and other officers, the Chairperson of Budget and Finance is responsible for presenting the budget for the forthcoming year to CBC for approval. He/she will be responsible for submitting a financial report at the end of each academic term and year.

 

3. Chairperson of Activities

The Chairperson of Activities is responsible to organize all social activities including setting up a decoration crew and cleaning crew. He/she must be familiar with Lewis & Clark Drug and Alcohol Policy as outlined in the Pathfinder. The Chairperson of Activities works closely with the Chairperson of Publicity to keep board members well-informed of all coming activities.

For all ISLC events, the Chairperson of Activities is responsible for booking venues, organizing set-up and clean-up, coordinating catering services with Bon Appétit as needed, contacting necessary administrators and faculty concerning upcoming events, and other duties as required. He/she will help organize the International Fair entertainment in conjunction with the Vice-President.

 

4. Chairperson of Publicity

The Chairperson of Publicity will work closely with the Chairperson of Activities and Secretary in order to publicize all ISLC events by: by making posters, flyers, radio and print media announcements; contacting administrators, faculty, students, and student groups in conjunction with the Chairperson of Activities; coordinating publicity events such as staffing advertisement tables; and any other methods deemed appropriate. He/she must have a thorough understanding of the posting and advertising requirements as well as the Drug and Alcohol policy as outlined in the Pathfinder.

The Chairperson of Publicity will be responsible for publicity for the International Fair and its decorations, and will help to coordinate set-up and clean-up in conjunction with the Chairperson of Activities, Vice-President, and other officers of the Board.

 

5. Student at Large

The Student at Large will assist ASLC representative in reaching out to the greater student body and foster collaboration with other student groups. He/she will work closely with the Chairperson(s) of Activities and Chairperson(s) of Publicity in organizing and publicizing events. In the spring, the Student at Large will assist the Vice President(s) to coordinate volunteers for the International Fair.

 

6. Third Culture Kids (TCK) Representative

The Third Culture Kids (TCK) Representative acts as a liaison between the ISLC Board and the TCK Board and is responsible for helping to improve relations between faculty and foreign students through performing duties pertaining to the events of both Boards. He/she will facilitate cooperation and coordination with TCK and ISLC events and issues of concern. The TCK Representative may, time permitting, organize a discussion group between faculty and foreign students. The TCK Representative will also be responsible for helping publicize and run ISLC events as delegated by the Board.

 

7. Information Technology (IT) Advisor to the Board

The IT Advisor to the ISLC Board is responsible for maintaining and producing the ISLC web page, posting information and events, and aiding in affairs concerning technology, such as use of the ISLC-officers listserv, special publicity events, etc. He/she may be required to assist in the election of ISLC Executive Council in the spring.

 

8. Academic English Studies (AES) Representative

The Academic English Studies (AES) Representative is responsible for acting as a representative of those students enrolled in the AES program to ISLC. He/she will work with the ISLC Board to include exchange students and other AES members in ISLC events, as well as assist in other ISLC events as delegated by the ISLC Board. He/she will be responsible for publicizing ISLC events to AES students and faculty.