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Data Governance @ LC

What is Data Governance?

The policies and procedures related to collecting, storing, protecting, using, and sharing data are collectively referred to as data governance.

Vision and Goals

Lewis & Clark College views data as a valuable institutional resource that must be used in concert with other tools to set us up to meet our strategic priorities.

Through appropriate rules and access, shared definitions, and integrated/connected systems the institution will be able to access data efficiently, effectively, and consistently.

In order to best make use of the data we have (or will collect in the future), we must make sure we have the right structures in place, including policies, procedures, and training to ensure stakeholders are data-literate.

Guiding Principles

At Lewis & Clark College, data is an institutional asset that must be accurate, universally defined and understood, integrated between systems, available to appropriate stakeholders, and stored securely. All data users in the Lewis & Clark Community are expected to adhere to the guiding principles.

Data is an institutional asset
Data must be accurate
Data must be defined and understood
Data must be integrated/consistent
Data must be available to authorized users and not available to unauthorized users
Data must be secure
Data points, systems, and access must be appropriate for the use case
Data must be used ethically

As authorized by the Executive Council and reporting up through the IT Governance Council, the Institutional Data Standards Council (IDSC) is responsible for data governance, including setting policies and procedures, to enable the campus community to uphold the Institution’s data strategy. This council is responsible for making high-level, guiding decisions about how institutional data is used and for any major changes in data strategy. Subcommittees, consisting of members from the IDSC in conjunction with appropriate data stewards, will work to improve our data operations.

It is the responsibility of ALL data users to adhere to the policies, procedures, and best practice guidelines in alignment with the Institution’s Data Governance Principles with emphasis on preserving data security, data use, data quality, and data flow.

Every functional unit responsible for data in any way should designate someone as their unit’s data steward. A data steward is someone who is a subject matter expert and consults on Data Governance efforts. Data stewards make decisions regarding implementation of policies and procedures and ensure data users are trained and adhere to Institutional Data Governance practices.

The charge of the Institutional Data Standards Council (IDSC) is to establish and maintain policies and consistent practices across the institution related to four broad domains: Data security, data use, data quality, and data flow. In so doing, it is expected that the IDSC will engage in activities that include coordinating consensus across campus; resolving conflicts; developing policy; raising awareness, and educating the College about data security and usage. IDSC is co-chaired by the Information Security Officer and the AVP for Institutional Research and Planning.

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Data Governance @ LC

What is Data Governance?

Vision and Goals

Guiding Principles

LC Data Principles

LC Data Governance Structure

Data Governance Roles and Responsibilities