Departments are responsible for interviewing and making hiring decisions. One confirmation form per job is required per academic year.
In order to work under a Work-Study program at Lewis & Clark, the student must be awarded Work-Study by Student Financial Services, be enrolled at least halftime, and be making satisfactory academic progress as defined by the College in accordance with federal and institutional guidelines. If a student’s Work-Study eligibility changes during the term, Student Employment will notify the department supervisors.
All hiring is done through our jobs site, PeopleAdmin. You will use this site to view applicants to your posting and hire chosen candidates. If you have not yet posted a position, start here.
For detailed instructions on hiring applicants in PeopleAdmin, click here.
When the student has been hired in the system, you will see the student’s status change to “Hired” in PeopleAdmin.
Employment Request Form
Supervisors are encouraged to use PeopleAdmin to hire students. Occasionally it is not feasible to use the job site. In this case the supervisor may hire the student using the online Hourly Request form or fill out a Stipend Request form. Links to both of these forms can be here.
All Student Employment paperwork must be completed before a student begins working!
Hiring Proposal (PeopleAdmin) or Employment Request Authorization
The student supervisor must submit a Hiring Proposal through the PeopleAdmin site, or a paper Employment Request Authorization form when hiring a student. This goes to Student Employment in the HR office.
In order to comply with U.S. Department of Justice Immigration and Naturalization Service regulations, all students must complete an I-9 form within three days of beginning work. Students complete the form in Workday. Failure to have a completed I-9 form on file with the College will result in the student’s immediate removal from working on campus.
This form provides tax status information so that the College can withhold the correct amount of Federal income tax from students’ pay. The form can be completed on Workday. If a W-4 form is not on file in Payroll, the standard deduction will be single/zero exemption.
Students may have their monthly wages directly deposited to their domestic saving or checking account. They must complete the Direct deposit form on Workday by the 1st of the month following the pay period that they wish to have direct deposit begin. For example, the deadline for direct deposit for hours worked in April would be May 1. More information about how to set up direct deposit in Workday can be found in the On-Boarding guide here under the heading “add payment elections”.
Student employees who will be dealing with confidential information relating to students must be trained on FERPA compliance.