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Human Resources

Hiring Students

 

Departments are responsible for interviewing and making hiring decisions. One Employment Request/Authorization form per job is required per academic year.  Students may work up to 20 hours a week (all positions combined) during the academic year.

In order to work under a Work-Study program at Lewis & Clark, the student must be awarded Work-Study by Student Financial Services, be enrolled at least half time, and be making satisfactory academic progress as defined by the College in accordance with federal and institutional guidelines. If a student’s Work-Study eligibility changes during the term, Student Employment will notify the department supervisors.

Please use PeopleAdmin for posting open positions to show up on the On-Campus Job Database.  You will use PeopleAdmin to view applicants to your posting.  If you have not yet posted a position, start here.

For detailed instructions on hiring applicants in PeopleAdmin, click here.

Once you have selected your chosen candidate for a position, please submit the Employment Request/Authorization form for each Student Employee to be hired.  Please allow 3-5 days processing time and do not allow the student to begin working until hiring is complete.  You will need to be logged into your L&C Gmail account to properly access this form.  Being logged into multiple Gmail accounts when completing the form may lead to errors.

All Student Employment paperwork must be completed before a student begins working!

 

Required Paperwork:

 

Employment Request Authorization

The student supervisor must submit an Employment Request Authorization form when hiring a student.  This goes to Student Employment in the HR office and will be processed within 5 days of receipt.  If you have a time sensitive request (hires with start dates in less than 3 days) please contact Student Employment to request a rush processing.

I-9 Form

In order to comply with U.S. Department of Justice Immigration and Naturalization Service regulations, all students must complete an I-9 form within three days of beginning work. Students complete the form in Workday. Failure to have a completed I-9 form on file with the College will result in the student’s immediate removal from working on campus.

W-4 Form

This form provides tax status information so that the College can withhold the correct amount of Federal income tax from students’ pay. The form can be completed on Workday. If a W-4 form is not on file in Payroll, the standard deduction will be single/zero exemption.

Direct Deposit Form

Students are strongly encouraged to have their monthly wages directly deposited to their domestic saving or checking account.  They must complete the Direct deposit form on Workday by the 1st of the month following the pay period that they wish to have direct deposit begin.  For example, the deadline for direct deposit for hours worked in April would be May 1.  More information about how to set up direct deposit in Workday can be found in the On-Boarding guide here under the heading “add payment elections”.

FERPA

Student employees who will be dealing with confidential information relating to students must be trained on FERPA compliance.

 

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