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Office of Business and Finance

New Cash Reimbursement Procedures

November 03, 2016

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Templeton Campus Center

The Business Office is changing the procedures for cash reimbursements under $50.00.

Under the current process, cash reimbursements for amounts under $50.00 are taken to the Business Office for sign off, then brought to Student and Departmental Account Services Office to obtain cash reimbursement.

Beginning November 7th, completed cash reimbursement requests for $50.00 or less can be taken directly to Student and Departmental Account Services (in the basement of Templeton).  This new procedure will be for faculty, staff, and students.

Cash reimbursements are requested via a Check Request Form and must include the following:
 - Detailed receipt(s) must be attached that support the amount of the reimbursement. 
 - An authorizing signature by the budget manager or designee is required.
 - A description of the business purpose of the expense must be provided.  The description of the business purpose must indicate the         benefit to Lewis and Clark resulting from the expenditure. 
 - A complete 11-digit account number(s) must be provided.

Additional details regarding the expense reimbursement policies and procedures:
http://www.lclark.edu/offices/business/accounts_payable/expense_reimbursements/

Reimbursable Expense Policy for Student Organizations:
 http://college.lclark.edu/student_life/student_organizations/reimbursable-expense-policy-for-student-organizations/

We hope that these new simplified procedures will be more efficient for everyone. 

For more information:

Accounts Payable
Becky Monteith 7809
Kathy Robinson 7815
45.449180022196; -122.67096853569