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Student and Departmental Account Services

Services for Faculty and Staff

Student and Departmental Account Services is the central billing and collection point for Lewis & Clark student accounts. We also perform services not directly related to students. We strive to provide highest quality of services to all our customers. These services include: process all funds received by the institution, cash checks, disburse reimbursements, facilitate the sale copy cards, and printing paper.


General Payroll

If you have not elected direct deposit, general payroll checks/advice of deposit are automatically mailed the last working day of each month.

Please visit the Human Resources General Payroll page for details regarding payroll procedures and forms.

Student employee pay day is the 10th of each month. Please visit the Human Resources Student Payroll page for details regarding student payroll.


Reimbursements

Reimbursements and petty cash requests under $50 can be received in the form of cash at Student and Departmental Account Services after the request has been approved by the Business Office. We require a photo ID and ask for a signature of receipt before releasing any funds.

Reimbursements and check requests of over $50 are issued either via electronic payment or via paper check. Accounts Payable processes requests once a week. Payment via paper check may be retrieved from Student and Departmental Account Services. Please review the Business Offices’ Accounts Payable page for information about when checks will be available for pickup.

For a summary of Travel and Entertainment Reimbursement procedures and forms, please visit the Business Office Travel and Entertainment Page. For a discussion on reimbursements, please visit the Business Office Accounts Payable page.

Requests to reissue a refund or reimbursement will result in a $15 fee on your Lewis & Clark account. Verify Lewis & Clark has the correct preferred mailing address on record in order to avoid a lost check, or preferred bank information on record in order to avoid a failed electronic funds transfer.


Submitting Deposits and Payments

Non-cash deposits and payments can be submitted to Student and Departmental Account Services through campus mail, at our service window, or placed in our drop box located in lower Templeton. Cash deposits and payments must be submitted in person during our hours of operation at our service window. All deposits must include Student and Departmental Account Services deposit slip with the following completed information: department name, eleven digit account number(s), total of each method of payment, description of deposit, and contact information. Checks delivered 6 weeks past the written date on the check will not be accepted. Checks must be in US dollars made payable to Lewis & Clark.


Need to:

Set up reimbursements via electronic payment?

Cash a check?

Purchase a copy card?

Purchase a parking permit or Tri-Met pass?

Forms:

Deposit Slip

Credit Card Authorization

Links:

Tuition Assistance Program

Business Office Forms