The OSA Team enjoys working with faculty to support our students with disabilities and learning differences. Together, we are a team; with a shared responsibility to provide accessible education and create inclusive learning environments.
If faculty are in need of assistance or have concerns about students or accommodations, they should contact our office. We are happy to consult with faculty and collectively provide solutions that best serve the students while maintaining course learning objectives and academic rigor.
The Office of Student Accessibility Staff, in consultation with Dave Reese, General Counsel, and Heyke Kirkendall-Baker, ADA Coordinator, has developed a training specifically designed for Lewis & Clark College Faculty & Staff. This training covers the following topics:
- Disability Related Federal Mandates: 1. Section 504 of the Rehabilitation Act of 1973, 2. The Americans with Disabilities Act (ADA) of 1990, 3. The Americans with Disabilities Act Amendments Act (ADAAA) of 2008;
- the students who are protected under the law;
- examples of modifications, adjustments, and accommodations;
- our legal obligations under disability law as faculty and staff;
- and how to connect with or connect students to the Office of Student Accessibility.
Click here to complete the L&C Faculty and Staff ADA/Section 504 online training. Complete the training and the short quiz to document completion of this training. The training takes, on average, 15-20 minutes to complete.
Faculty are encouraged to refer students to OSA if they self-disclose that they have a learning disability, they need additional academic support, strategies, or skill development. Students can schedule an appointment online, visit our office in-person, or email firstname.lastname@example.org.
Students have the option to request their Notice of Accommodations to be sent to faculty every semester. OSA will send Faculty an official L&C notification via email through Maxient - our electronic case management system. The Notice of Accommodations will indicate a student’s approved reasonable accommodations. As a best practice, it is recommended that faculty meet with students, after receiving a Notice of Accommodations, to determine how accommodations will be put into practice for each course. Please contact the OSA Director or an Associate Director if you have questions regarding approved accommodations or need a consultation session before or after meeting with a student.
Faculty members have the right to:
- Request written notification from Office of Student Accessibility of a student’s need for accommodation.
- Contact Office of Student Accessibility to clarify student requests for accommodations, academic adjustments, and/or auxiliary aids and services.
- Maintain Lewis & Clark College’s academic and institutional standards.
Faculty members have the responsibility to:
- Provide reasonable accommodations, academic adjustments, and/or auxiliary aids and services in a timely manner.
- Meet with students who have provided written notification of their disability via Office of Student Accessibility and have made a direct request for accommodation to establish the means of providing accommodations, academic adjustments, and/or auxiliary aids and services.
- Contact Office of Student Accessibility to request clarification or support with accommodations.
- Maintain the confidentiality of information regarding disability issues.
- Refer students who request accommodations, but have not set up an Accommodations file, to Office of Student Accessibility
Go to the full page of Rights and Responsibilities, which also lists rights and responsibilities for students and the Office of Student Accessibility.
Below is an approved statement you may wish to add to your class syllabus and review during the first week of each class:
Example 1: If you have a disability that may impact your academic performance, you may request accommodations by submitting documentation to the Office of Student Accessibility in Albany Quadrangle (503-768-7192). After you have submitted documentation and filled out paperwork there for the current semester requesting accommodations, staff in that office will notify me of the accommodations for which you are eligible.
Example 2: If you require academic accommodations please contact the Office of Student Accessibility in Albany Quadrangle (503-768-7192 or email@example.com). Once you complete the intake process and the Accommodations Agreement, you may Request to Send your Accommodations Letter. The Office of Student Accessibility staff will then notify faculty of the accommodations for which you are eligible.
Exam Coordinator: Carolin Thompson, Administrative Specialist, coordinates all exams scheduled in OSA during the regular semester. Exam-related questions may be sent to firstname.lastname@example.org or 503-768-7192.
Access to Exam Accommodations: Office of Student Accessibility coordinates exams for students registered with OSA with accommodations specific to testing services. Exam accommodations include but are not limited to: extended time on exams, reduced-distraction testing space, an approved word list or formula bank, alternative text on exams (the computer will read the exam for the student), the use of a computer to type the exam, the use of a calculator, and a standing desk.
Exam Proctoring Hours: 8:00 am - 5:30 pm Monday through Friday (8:00 am - 6:00 pm during finals). If an exam falls outside of these hours, students will contact faculty to arrange an alternate time.
Scheduling an Exam: Students are advised to schedule exams 3-5 days in advance. If reserving an exam with less than 24 hours notice, students should contact the professor and our office regarding a late exam submission. The student will need to get prior professor approval for late exam reservations. At this point, faculty are within their rights to expect the student to take the exam without accommodations with the class as scheduled. However faculty may, if they choose, allow the student to test with our office. We typically are able to accommodate last minute exam accommodations. Under the ADA, late requests still need to be explored (e.g. can the instructor provide the exam in time, is there testing space, etc.).
Exam Request: When a student schedules an exam with OSA, the Exam Coordinator will contact the faculty member via email to request an exam. Faculty will be asked the following questions in the Exam Request:
- What is the exam start time and duration? Extended time is calculated based on how much time students in the class have to complete the exam.
- Is the exam open note(s) or open book(s)?
- Are there specific exam instructions (like use and/or type of calculator, use of a computer, blue book, two part exam, printed in color, etc.)?
- What is your contact info when the student has questions during the exam?
- Does exam have an oral or listening component? If so, how will you administer that portion with the student?
Will we deliver the completed exam or will you pick it up?
Please note the following important information:
- Share any exam edits or errors ASAP with OSA via email@example.com.
- Send exam in .pdf format (or Word format if the student will be accessing screen reader technology during the exam) by secure email to firstname.lastname@example.org.
- If delivering the exam in person, deliver the exam in a sealed envelope to OSA in Albany Quadrangle during the hours of 8:00 am-5:30 pm.
- Pick up completed exams at OSA in Albany Quadrangle during the hours of 8:00 am-5:30 pm.
- Completed exams will be delivered by OSA person to person to faculty or department admins only.
- Due to staffing issues, we are unable to scan completed exams and email it to you except in extreme emergencies.
Flexibility (within reason) on assignment deadlines:
Within reason usually means turning work in a day or two beyond the deadline, after the student confers with the instructor before the due-date about the status of work completed on the assignment, the reasons for its lateness that directly relate to the nature of the disability, and a definite turn-in day and time. In no case should it mean that late assignments begin to “pile up,” a negative situation for both student and the professor.
Flexible Attendance (within reason):
The number of additional absences a student is allowed in addition to each class’ established attendance policy will be determined for each course in consultation with the instructor at the beginning of each semester.
When determining the appropriate number of additional absences a student is allowed, consider the following:
- the individual student,
- the nature of the course,
- the degree to which class attendance is an essential requirement of the specific course.
- Attendance accommodations are not retroactive unless an exception has been made.
- Absences that are not related to the effects of a disability are not included in this accommodation (i.e. absences due to a common illness, car trouble, etc.) and should be addressed according to the syllabus stated attendance/absence policy. The student is responsible for following the faculty member’s syllabus regarding absences due to non-disability related issues.
- When possible, instructors should be notified before, in advance of, an anticipated absence, especially if the absence will result in missing a required assignment. If notifying the instructor before class is not possible, students should inform instructors as soon as possible.
- If the absences meet or exceed 50% of those agreed upon by the student and the instructor at the beginning of the semester, the Director of the Office of Student Accessibility should be informed. This will allow OSA to be of assistance in answering questions about the accommodations from both the student and the faculty member.
- It is the student’s responsibility to obtain the material and notes from missed classes.
- Faculty are not obligated to re-teach material missed due to not attending class.
- Not every component of the course can be provided an extension.
- Students have the responsibility for completing all classwork and should be held to the same academic standard as all other students.
- Flexible attendance does not mean exception to any of the other academic requirements of the course, and students will be held to the same evaluation standards as specified in the course syllabus.
Historically, the Office of Student Accessibility (OSA) has recruited volunteer note takers for students who require notes as an academic accommodation. These peers are enrolled in the classes in which a student requests a note taker, and delivers notes electronically on a weekly basis (or more frequently when needed). Students may request paper copies if they have a specific need for print copies of notes.
As a faculty member with students who may qualify for note taking services, please keep an eye out for an email from our department with more information very soon
If you have any questions at all regarding the facilitation of accommodations, please contact our office by calling x7192, emailing email@example.com, or stopping by our office in Albany Quadrangle.
Understanding Learning Disabilities (pdf file)
Understanding Asperger’s Syndrome (pdf file)