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Policies

Termination of Staff Employment

Policy Statement: When an employee terminates employment at the College, proper procedures should be followed to ensure consideration of fairness, understanding and protection of both the employee and the College. Employees covered under a collective bargaining agreement should refer to the agreement for additional information.

Voluntary Termination of Employment (Resignation)

Non-exempt staff are requested to give at least two weeks notice of their intent to leave the College. Notice should be in writing to the supervisor with a copy to Human Resources and should include the final workday and a signature. The College reserves the right to disburse severance pay of up to two weeks in lieu of having non-exempt employees work out their notice period.

Exempt employees are requested to provide thirty days written notice of their decision to terminate their employment. Notice should be in writing to the supervisor with a copy to Human Resources and should include the final workday and a signature. The College reserves the right to disburse severance pay of up to thirty days in lieu of having exempt employees work out their notice period.

Exempt and non-exempt employees who terminate their employment coincident with a paid holiday are not eligible for holiday pay unless they work the day preceding and the day following a scheduled holiday.

Terminating employees should be directed to Human Resources. Human Resources will offer the opportunity to conduct an exit interview and will notify the employee of his or her COBRA insurance options.

Any unused, accrued vacation, up to the allowable maximum will be paid upon termination. An employee’s termination date is the last day actually worked. Vacation may not be used to extend the final date of employment.

Involuntary Termination of Employment

All exempt and non-exempt staff may be terminated with or without cause unless specified by a collective bargaining agreement.

Exempt and non-exempt staff who have their employment terminated coincident to a paid holiday are not eligible for holiday pay.

All staff who have completed their introductory period and have their employment terminated at the initiative of the College will be paid any accrued vacation time up to the allowable maximum and severance pay in lieu of notice (the standard shall be two weeks pay for non-exempt staff; thirty days for exempt staff), unless termination is for one of the following reasons, in which case, termination may be immediate and no severance pay will be paid:

  1. Intentional misconduct including but not limited to poor attitude, dishonesty, theft, misconduct, insubordination, fighting, intoxication on College property, or using drugs on College property, or
  2. Any behavior prejudicial to the College including but not limited to: revealing confidential information, making statements that tend to downgrade or destroy confidence in the College or its personnel.

Any corrective or disciplinary action including possible termination must be discussed with Human Resources and General Counsel in advance. Any termination decision must be reviewed and approved in writing in advance by the appropriate supervisory member of the Executive Council.

The final meeting to convey involuntary termination or the elimination of a position should be attended by a third party from either Human Resources or Risk Management (General Counsel, Vice President for Business and Finance) or a designee.

Approved by the Executive Officers May 31, 2002.
Revised April 4, 2007.

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