COVID-19 Vaccination Policy for Employees, Contractors, and Volunteers

The COVID-19 vaccines currently available in the United States are highly effective at preventing COVID-19, as well as at preventing serious illness even in those who do get COVID-19. The combination of getting vaccinated and following CDC’s recommendations to protect our community are the best protection from COVID-19 available to us, and will allow Lewis & Clark to return as much as possible to the pre-pandemic, in-person instruction and activities that are the hallmark of a Lewis & Clark education.

All Lewis & Clark students are required to be vaccinated against COVID-19 (or have an approved exemption) in order to attend Lewis & Clark beginning Fall 2021, pursuant to our Student COVID-19 Vaccination Policy. That policy is being expanded to include all employees of the College, as well as certain contractors and volunteers.


Proof of COVID-19 vaccination is required for all employees and volunteers working on the Lewis & Clark campus or in an off-campus Lewis & Clark facility. (This requirement applies equally to those who have already had COVID-19.) Any vaccine authorized for use by the World Health Organization is acceptable. For employees and volunteers receiving a vaccine that requires two doses, they must receive both doses of the vaccine in order to meet this requirement.

Employees are required to document vaccine dates and upload vaccination documents in the College’s confidential and secure Human Resources Workday system. Until full vaccination is documented, employees may be subject to enhanced testing, masking, or other requirements or restrictions to support community health. Volunteers are required to provide proof of vaccination to a relevant College official, depending on the nature of the volunteer’s service to the College.

All employees and volunteers are expected to have completed a full vaccination regime, or have an approved exemption, prior to September 15, 2021, or as soon thereafter as is reasonable based on their particular circumstances. Employees who fail to do so may be subject to disciplinary action, including termination of employment. Volunteers who fail to do so will not be permitted to continue their volunteer service.

Employees and volunteers may request an exemption from the vaccination requirement from Human Resources for medical or religious reasons, as provided in Oregon and federal law.

  • Employees and volunteers who are not able to be vaccinated for a medical reason may seek a medical exemption. The process to request a medical exemption includes providing supporting documentation from a health care provider.
  • Employees and volunteers seeking a religious exemption will be required to provide sufficient information to support the request, as well as either 1) signed documentation from a health care practitioner that the practitioner has reviewed with the employee the risks and benefits of immunization or 2) certification of having completed a COVID vaccine educational module approved by the College.

To request an exemption, submit the Lewis & Clark Employee COVID-19 Vaccine Exemption Request Form to Human Resources. Exemption requests will be reviewed on a case-by-case basis.

This policy is also meant to apply to employees of long-term, on-campus partners assigned to work at Lewis & Clark, such as Bon Appetit, A&A Maintenance, Barnes & Noble, and Ricoh. Such employees are to work with their employer regarding compliance with this policy.

Adopted Date

Amended by the Executive Council August 25, 2021