- Lewis & Clark
Next steps: Required for Employment
Your Student Supervisor submits a Student Employee Hiring Request which is then processed by Human Resources. You will receive an email to your L&C email account with more details once the position has been created in our payroll system. Once you’ve received the initial hiring confirmation email, log into Workday to complete these steps before you begin working!
Required: I-9 Employment Eligibility Verification
In order to comply with U.S. Department of Justice Immigration and Naturalization Service regulations, all student employees must complete an I-9 form before or during the first day of work. Students complete the form in Workday and will then need to bring acceptable documents into the Human Resources office. Failure to have a completed I-9 form on file with the College will result in termination.
In order to complete the I-9, you will need to provide proof that you are eligible to work in the U.S in accordance with the Department of U.S Citizenship and Immigration Services.
Examples of acceptable documents (originals, no photocopies) needed to complete an I-9:
- Driver’s license/College ID AND Social Security card - (see FAQ for getting replacement Social Security card here)
- Driver’s license/College ID AND a certified copy of your birth certificate
W-4 Form = Tax Elections
The W-4 form provides tax status information so that the College can withhold the correct amount of Federal income tax from your pay. The form can be completed in Workday. If a W-4 form is not on file in Workday, the standard deduction will be single/zero exemptions.
Students may elect to have their monthly wages directly deposited to their domestic savings or checking account. To elect this option, you must complete the direct deposit form and return it to Human Resources by the 1st of the month to have direct deposit begin for the next payment. Please attach a voided check if possible. You can bring this form to us in person, scan and email it, or mail it to our office.