Human Resources

Pre-Employment

• Faculty Background Check Authorization
  Final Candidates Only
• Staff Background Check Authorization
  Final Candidates Only
• Summary of Fair Credit Reporting Act
  Understand your rights
• List of Appropriate Documents for the I-9
  What to bring on your first day.
• Staff Handbook
  To acquaint you with the College’s policies, procedures, and practices.
  Not every policy or practice of the College is contained in this Handbook.

Contact Info

• Would you like to update your address?
  Please update your address in Workday.
  

Payroll

• Direct Deposit                                                                                       Complete your direct deposit in Workday.
  

• Form W-4                                                                                              Complete your W-4 Workday. Paper W-4s can be found through the IRS.gov.
• Time Sheet Template 2013-2014 (Hourly)                                               Record your regular hours, vacation, and sick pay.
  

• Exempt Employee Absence Report (Salaried)
  Record your vacation and sick days.

• Lost or Stolen Check Replacement Request
• W-2 Replacement Form

Accommodations

• Reasonable Accommodation Request
  Assist the College in making reasonable accommodations.
• Disability Verification
  Determine your eligibility for accommodations.

Benefits

Open Enrollment

•  Open Enrollment 2014-15
  All you need to know about 2014-15 Open Enrollment in Workday is now listed on the Open Enrollment Page.
  

•  Flexible Benefits & Debit Card Form for 2014-15 Open Enrollment
   If you have a Flex Debit Card that doesn’t expire during 2014-15, then you don’t need a new card, the old card will be refilled with your new contribution. If you need a card, please complete this form and send to Human Resources Department (fax, email or send) by March 7,2014 5 PM.

Year Round

• Qualifying Event Benefits Enrollment/Changes: New! Complete now in Workday. For instructions, click here.
  Submit within 31 days of Hire or Qualifying Event date for Marriage, birth of a child, loss or gain of insurance, divorce, etc.
  
• Add a Life Insurance Beneficiary: New! Complete now in Workday. For Instructions, click here.
  
• Affidavit for adding a Spouse or Domestic Partner
  Submit within Open Enrollment, or within 31 days of Hire or Qualifying Event date.
• Remove Domestic Partner
  Submit within 31 days of Qualifying Event.
• 2014 TIAA-CREF Retirement Plan Enrollment/Changes. New: Complete now in Workday: For Instructions, click here.
  You can change your contribution at any point in the year. This is a Calendar Year benefit. Use the “Retirement Savings Change” in Workday to change your contribution.
  
•  2014 TIAA-CREF Opt-Out of Auto Enrollment
  You have 90 days from the first retirement contribution deposit to opt-out or you can opt-out before the retirement contribution is made.
  
• Voluntary Life Insurance Enrollment Form
   You can turn in this form at any point .
• Life Insurance Continuation Form (Portability)
  Submit to LifeMap with 31 days of termination if portability is desired.
• Allegiance: Healthcare Flexible Spending Account Claim Form
  Submit your claim form with your receipts for reimbursement. 
• Allegiance: Dependent Care Flexible Spending Account Claim Form
  Submit your claim form with your receipts for reimbursement. 
• To Submit an Allegiance Flex Claim (Health or Dependent Day Care) on-line, go to the Allegiance Website at: https://www.abpmtpa.com/
  
• Allegiance Debit Card Enrollment Form
  Submit this form to HR for enrollment.
  
• Sick Leave Sharing Program Pledge Card
  Volunteer to help your non-exempt colleagues.

• Sick Leave Sharing Program Request Form
  You may apply to receive additional sick leave pay after exhausting your own accrued sick leave and vacation hours due to your own serious illness.
• Application for Employee Tuition Remission
  This form should be submitted each semester.

Leave of Absence

• Leave of Absence request for Family or Medical Leave
  To take your FMLA/OFLA protected leave, please submit your request.
•  Certification from Health Care Provider for Employee’s Serious Health Condition
   Have your healthcare provider complete if you are taking time off for your own medical condition.
• Certification from Health Care Provider for Family Member’s Serious Health Condition
  Give this form to your family member’s healthcare provider to document the need to provide care.
• Certification from Health Care Provider for Serious Injury or Illness of Covered Servicemember
  Give this form to your covered servicemember’s health care provider to document the need to provide care.
  
• Fitness for Duty Form
  If applicable, have your healthcare provider complete this form at the end of your own serious health condition leave to ensure you are physically ready to return to work.

Position Changes and Additions

• Position Description Questionnaire (PDQ)
  Required to make changes to current job or to create a new position.

Performance Evaluations

• Exempt Staff Evaluation
  
• Support Staff Evaluation
• Code of Ethics

   Resources, tips, and forms for a successful and helpful evaluation. 

• Performance Evaluation Tip Sheet

Exit Survey

• Click Here to take Exit survey
  (password required, please e-mail hr@lclark.edu for details)