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Human Resources

Hiring for Staff Positions

Human Resources is here to help you navigate through the recruitment and selection process.  

1. Obtaining Permission To Fill:

  • Please update the Position Description Questionnaire (PDQ) and Job Description for the position you are filling. If you need a copy please contact Human Resources.
  • If the position is part of the LCCSSA, please contact HR with regards the minimum qualifications for the education and work experience requirement.
  • Submit the revised PDQ and Job Description to Human Resources.
  • Create the posting in People Admin.  Please review the posting instructions.  
  • Let Human Resources know when the posting is ready and they will submit it to the VP for Business and Finance/Treasurer and the VP and Provost for Executive Council approval to fill.

2. Posting the Position:

  • Once the position has been approved to fill, Human Resources will complete the posting process.

3. Selecting The Right Candidate:

  • Review the applications for the posting.
  • Interview all qualified internal candidates. If you do not select an internal candidate who is a part of the LCCSSA, you must provide them with an explanation in writing as to why they were not selected, and copy the union president.
  • If you are hiring for a position in the LCCSSA and the candidate has relevant experience as a student employee, they will be given 50% credit.
  • Conduct interviews with the finalists.  Contact HR about SkillSurvey reference checks.  
  • Select a candidate who meets at least the minimum qualifications.                                                         

4. Completing The Hiring Process: 

  • Once you have identified your top candidate, contact Human Resources so they can initiate the Background Check process.
  • If you did not use SkillSurvey for the reference check, you will need to contact at least three professional references.          
  • Submit the reference notes to Human Resources.
  • Once Human Resources has completed the background check, the offer can be made. Please note: no offer can be made until the three references and the background check have been completed.


The CUPA-HR Interview Guide is a great resource for anyone involved in the selection process.  Please contact Human Resources with any questions.