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Human Resources

Getting Paid

Students employees must be hired into a position by their supervisor. After completing the I-9 and W-4 forms during Workday Onboarding, the Student Employee is eligible to begin working.

Time Entry Deadlines

All hourly Student Employees will enter and submit their time worked in Workday. Students should submit their time each week. The time entry and submission deadline for the entire pay period will be the first of the following month. For example, the time submission deadline for all hours worked in September would be October 1. Directions for time entry can be found here.

Direct Deposit

All Employees are strongly encouraged to have their monthly wages directly deposited to a domestic savings or checking account. To elect this option, you must complete the direct deposit form in Workday by the 1st of the month to have direct deposit begin for the next payment.  More information about how to set up direct deposit in Workday can be found in the On-Boarding guide here under the heading “add payment elections”.

Pay Dates

If you have not elected direct deposit, paper checks are normally issued on the 10th of each month for the prior month’s pay period.  Direct deposits will also normally go through on the 10th.  For months where the 10th falls on a weekend, the pay date will be on the Friday before that weekend. A detailed pay schedule can be seen on your Workday time card. 

Paychecks can be picked up in the Office of Student and Departmental Account Services. Please note that you will need to bring a photo I.D. to receive your paycheck (a L&C student I.D. is fine).

OR Sick Leave Accrual

Student employees working in positions paid with work study funds (Federal or Lewis & Clark), or in positions that support the student’s academic purpose/mission are not eligible to accrue sick leave under this law during the academic year. Those positions falling outside of those two categories which are eligible to accrue sick leave will find this option in Workday applicable for the position for which sick leave has been accrued. More details can be found here.